Supervisor, Procurement and Contracts

Supervisor Procurement and Contracts Job Purpose To execute the procurement and contract process for the assigned materials/services for all NMES plants and business to ensure that contract/procurement requirements are met in line with NMES’s policies and procedures, whilst ensuring customer requirements are met in the most timely and cost-efficient manner. Key Accountabilities Procurement Cycle and Contracts • Collate the required information from the plants and finalize the specifications and requirements for the preparation of RFQ’s to be provided to the potential list of suppliers. • Coordinate the procurement or Contract cycle for assigned materials and services under the supervision of the Procurement & Logistic Manager to ensure the procurement needs are met in a timely and cost optimized manner. • Administer terms of purchase in conjunction with relevant stakeholders and legal to ensure all the procured materials and/or services are delivered as per the purchase order (PO) / Contract so as to take any corrective measures in case of noted deviations and ensure that NMES’s interest are protected at all times. Supplier Selection and Tender Process • Carry out analysis of quotations, comparison statements (with emphasis on price, quality, delivery period, terms of payment, etc.), market knowledge and previous contractor evaluations and provide inputs to the Procurement Manager for decision on the suitable suppliers. • Conduct negotiations of quotations with the vendors to ensure that NMES gets the best value for the money they are paying to the vendors. • Coordinate internal meetings with relevant stakeholders for assigned purchase orders to enable the approval or modifications of requests for the preparation of purchase orders. Purchase Order Management • Enter the information into the system for the generation of a purchase order, and obtain proper approvals, so that the PO can be generated in a timely manner. • Ensure timely order acceptance from the vendors. • Ensure timely expediting with the vendors to enable timely delivery of materials and services. • Implement and coordinate relevant invoice processing activities in liaison with finance, to ensure vendors receive their payments as per the contract terms. • Take responsibility for PO amendments, including end user inputs. Supplier Management • Support the Vendor Development Officer to analyze vendor performance based on the inputs of internal customers and achievement of the contract obligations to identify the most suitable vendors for any potential work involvement with the Group in the future. • Provide the support for periodic vendor performance evaluation. Contract Management • To ensure that Contract is firmed up with the suppliers based on standard NMES Contract template. • In case of any deviations to the terms, coordinate with legal to have the deviations agreed and formalized. • To create Outline agreement in SAP for all the concluded contracts and ensure Purchase orders are raised in SAP duly linking the outline agreement. Supplier Database • Support the process of identifying new suppliers in order to expand the company’s preferred supplier database by conducting market research and updating supplier background and credentials, to ensure the Group’s supplier database is timely and comprehensively updated with the background information. • Keep abreast of market information about suppliers, dealers, Original Equipment Manufacturers (OEM’s) etc. to develop good network of suppliers those can be contacted for critical requirements. Expediting and Logistics Planning • Follow up with the suppliers for the timely delivery of the materials and provide feedback to the buyers in case of any expected delays to enable prompt corrective actions. • Based on the information provided by the Purchasing function, prepare schedules and coordinate with suppliers/logistics service providers to arrange for delivery of supplies or parts by making appropriate arrangements to ensure timely and accurate delivery of materials as per the planned schedules. • Implement contingency plans, in case of delays, to ensure the operation / maintenance schedules are not disrupted due to material unavailability. Policies, Processes, Systems & Procedures • Adhere to all relevant organizational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner fully aligning to the local country procurement regulations • Compliance to Corporate Information Security Policies and Procedures. Health, Safety, Security & Environment • Adhere to all relevant health, safety, security and environmental procedures, instructions and controls and implement the same to vendors/contractors through PO/ Contract terms so that the safety of employees and environmental compliance can be guaranteed. Minimum Qualifications QUALIFICATIONS, EXPERIENCE, & SKILLS: • A Bachelor degree holder in Engineering, Materials Management, Logistics and distribution or equivalent. Minimum Experience • 10-7 years’ experience in the same field preferably in the Power industry on local as well as international procurement. Skills • Good ability to find vendors in the UAE and KSA market related to materials/services in the Power Industry. • Ability to look at improvements as well as manage the daily operations at the same time. • Ability to work efficiently under pressure. • Should have the quality of taking complete responsibility of the task and willing to go beyond his present role to ensure timely deliverance of this responsibility • Working knowledge of the SAP system • Knowledge of law/regulations and contracts including terms and conditions. • Ability to understand the material or service with a sourcing perspective. • Planning and organizing Skills • Ability to develop relationships with new vendors • Attention to detail • Process orientation • Team Player with ability to work with multi- national teams. • Good negotiation skills. • Awareness of Quality, Occupational health and safety and environment management systems. • Understanding of procurement related risks and its possible mitigations. 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