AMI Coordinator (Saudi Nationals)

AMI Operations & Medical Education Coordinator is responsible for supporting , coordination, and execution of medical education programs, scientific events, , operational activities. The role manages end-to-end event logistics, travel arrangements, vendor coordination, contracts, compliance processes, budgeting, and administrative support while ensuring projects are delivered efficiently, compliantly, and on schedule. Key Responsibilities • Coordinate medical education events, workshops, congresses, from planning through execution. • Manage travel logistics, including flights, hotels, visas, transfers, and itineraries for faculty, healthcare professionals (HCPs), and internal teams. • Coordinate faculty invitations, registrations, contracts, and communication. • Manage vendors, quotations, purchase orders, invoices, and event deliverables. • Support compliance, legal, finance, procurement, and medical approval processes. • Maintain project plans, trackers, budgets, reports, and event documentation. • Manage content coordination, presentation materials, and event logistics. • Support financial tracking, reporting, and post-event reconciliation. • Ensure accurate documentation and effective use of company systems (Salesforce, Veeva Vault, , PRISM, and related platforms). Qualifications • Bachelor's degree in Business Administration, Healthcare Administration, Marketing, Event Management, or a related field. • Minimum 5 years of experience in operations, project coordination, medical education, or event management. • Experience managing local and international events, travel logistics, vendor management, and procurement. • Advanced Microsoft Excel and PowerPoint skills. • Excellent English communication skills. • Experience in a multinational healthcare or pharmaceutical organization is preferred. Core Competencies • Strong project and event management skills. • Excellent organization and attention to detail. • Effective stakeholder and vendor management. • Ability to manage multiple priorities under tight timelines. • Strong communication, problem-solving, and execution skills. • High level of professionalism, accountability, and confidentiality. Show more Show less

Bachelor's degree in Business Administration, Healthcare Administration, Marketing, Event Management, or a related field. Minimum 5 years of experience in operations, project coordination, medical education, or event management. Experience managing local and international events, travel logistics, vendor management, and procurement. Advanced Microsoft Excel and PowerPoint skills. Excellent English communication skills. Experience in a multinational healthcare or pharmaceutical organization is preferred.

Coordinate medical education events, workshops, congresses, from planning through execution. Manage travel logistics, including flights, hotels, visas, transfers, and itineraries for faculty, healthcare professionals (HCPs), and internal teams. Coordinate faculty invitations, registrations, contracts, and communication. Manage vendors, quotations, purchase orders, invoices, and event deliverables. Support compliance, legal, finance, procurement, and medical approval processes. Maintain project plans, trackers, budgets, reports, and event documentation. Manage content coordination, presentation materials, and event logistics. Support financial tracking, reporting, and post-event reconciliation. Ensure accurate documentation and effective use of company systems (Salesforce, Veeva Vault, PRISM, and related platforms).