Project Coordinator - Events

Role Summary Job Title: Project Coordinator – Sporting Event Location: Al Khobar Contract Duration: 1st Oct 2026 - 1st Mar 2027 Job Purpose The Project Coordinator will support the planning, coordination, and delivery of activities related to a major sporting event. The role will work closely with multiple functional areas and stakeholders to ensure project milestones, operational requirements, and event deliverables are effectively tracked and executed. The successful candidate will possess strong organizational and analytical skills, excellent attention to detail, and the ability to coordinate multiple workstreams in a fast-paced, dynamic environment. Key Responsibilities • Support the planning, coordination, and implementation of project activities across various event functional areas. • Maintain project schedules, trackers, action logs, and reporting tools to monitor progress against key milestones. • Coordinate with internal teams, external stakeholders, suppliers, and partners to ensure alignment and timely delivery of project objectives. • Organise and support meetings, workshops, and project review sessions, including preparation of agendas, minutes, and follow-up actions. • Track project risks, issues, dependencies, and mitigation actions, escalating concerns where appropriate. • Prepare regular project reports, dashboards, presentations, and status updates for management and stakeholders. • Assist in the coordination of operational planning activities, venue readiness initiatives, and event delivery preparations. • Support data collection, analysis, and reporting to assist decision-making and project performance monitoring. • Ensure project documentation is maintained accurately and in accordance with established processes and governance requirements. • Monitor action items and ensure timely completion of assigned tasks across multiple workstreams. • Provide administrative and operational support to project managers and functional area leads as required. • Support event-time operations and coordination activities during event delivery. Required Skills • Bachelor’s degree in Sports Management, Event Management, Business Administration, Project Management, Operations Management, or a related field. • Minimum 3 years of experience in project coordination, event operations, sports events, venue operations, or related environments. • Experience supporting large-scale events, sporting competitions, tournaments, or multi-stakeholder projects is preferred. • Strong organisational skills with the ability to manage multiple priorities simultaneously. • Excellent analytical skills with the ability to interpret data, identify trends, and support reporting requirements. • Strong written and verbal communication skills. • Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word. • Experience with project management and collaboration tools is advantageous. • Ability to work under pressure and meet tight deadlines in a fast-paced environment. • Fluent in English; Arabic is an advantage. Key Competencies • Stakeholder Management • Planning and Organisation • Analytical Thinking • Problem Solving • Attention to Detail • Communication Skills • Teamwork and Collaboration • Time Management • Adaptability and Flexibility Experience Requirement • Experience working on sporting events, tournaments, international competitions, or major events. • Exposure to event operations, venue management, workforce coordination, logistics, or stakeholder management. • Familiarity with project management methodologies and reporting frameworks. • Professional certifications such as CAPM, PRINCE2 Foundation, PMP, or equivalent are advantageous Location / Work Mode Al Khobar, Saudi Arabia Show more Show less

Bachelor’s degree in Sports Management, Event Management, Business Administration, Project Management, Operations Management, or a related field. Minimum 3 years of experience in project coordination, event operations, sports events, venue operations, or related environments. Experience supporting large-scale events, sporting competitions, tournaments, or multi-stakeholder projects is preferred. Professional certifications such as CAPM, PRINCE2 Foundation, PMP, or equivalent are advantageous.

Support the planning, coordination, and implementation of project activities across various event functional areas. Maintain project schedules, trackers, action logs, and reporting tools to monitor progress against key milestones. Coordinate with internal teams, external stakeholders, suppliers, and partners to ensure alignment and timely delivery of project objectives. Organise and support meetings, workshops, and project review sessions, including preparation of agendas, minutes, and follow-up actions. Track project risks, issues, dependencies, and mitigation actions, escalating concerns where appropriate. Prepare regular project reports, dashboards, presentations, and status updates for management and stakeholders. Assist in the coordination of operational planning activities, venue readiness initiatives, and event delivery preparations. Support data collection, analysis, and reporting to assist decision-making and project performance monitoring. Ensure project documentation is maintained accurately and in accordance with established processes and governance requirements. Monitor action items and ensure timely completion of assigned tasks across multiple workstreams. Provide administrative and operational support to project managers and functional area leads as required. Support event-time operations and coordination activities during event delivery.