Executive Assistant

UPM is looking for a Saudi of the highest caliber to fill the vacancy of Executive Assistant (Male Campus): Functional Description: Functions as a top-level contributor within the office. Provides administrative support to the office. Actively assists in coordinating the administrative and operational activities of the department. Major Duties and Responsibilities: • Schedule appointments, prepare agendas, and coordinate meetings relevant to the execution of the senior administrator’s scope of work as appropriate; keep the administrator on a timely schedule in and between meetings. • Keep work schedule and activities that require a high attention to detail and continual follow-up. • Interacts effectively and courteously with students, faculty, staff and visitors in response to their inquiries and requests. Compose and/or type correspondence, reports, meeting minutes, contracts, requisitions, and other documents. • Carries out all duties with a high degree of accuracy and attention to deadlines. • Acts as a first point of contact for the department. • Plans and coordinates meetings • Serves on various committees and teams within the department , the Vice Rectorate, and/or the university, and collaborates with other university administrations. • Ensure the completion and accuracy of travel, conference registration, and overnight accommodations for the administrator. • Assists in facilitating and coordinating workshops, visits and other events. • Perform other related duties as assigned. Required Education, Skills and Experience: • Minimum Bachelors Degree, in business/ public administration, social/ behavioral science, education or a related field, Master Degree is preferred. • Two years of related experience, preferably in a higher education setting. • Excellent written and oral communication skills in both English and Arabic. • Excellent Computer Skills (Word, PowerPoint, and Excel). • Ability to work collaboratively with faculty, students and staff. • Ability to maintain confidential records, prepare reports, compose letters and memoranda, and understand and follow oral and written instructions is required. • Attention to detail and high level of accuracy. • Organize, prioritize and perform multiple tasks concurrently. Special job demands (working conditions, travel, hazards, etc.): • Evening and weekend work may be required. Application Procedure: Please apply online, and we will contact you if the screening committee shortlists you for an interview. The University of Prince Mugrin is located in Madinah, Saudi Arabia. It was founded in 2013. UPM has the latest educational curricula in the Kingdom and advanced university education, including the latest curricula and educational materials that support students to build a bright future. Show more Show less

Minimum Bachelors Degree, in business/public administration, social/behavioral science, education or a related field; Master Degree is preferred. Two years of related experience, preferably in a higher education setting. Excellent written and oral communication skills in both English and Arabic. Excellent computer skills (Word, PowerPoint, and Excel). Ability to work collaboratively with faculty, students and staff. Ability to maintain confidential records, prepare reports, compose letters and memoranda, and understand and follow oral and written instructions. Attention to detail and high level of accuracy. Organize, prioritize and perform multiple tasks concurrently.

Schedule appointments, prepare agendas, and coordinate meetings relevant to the execution of the senior administrator’s scope of work; keep the administrator on a timely schedule in and between meetings. Maintain work schedule and activities requiring high attention to detail and continual follow-up. Interact effectively and courteously with students, faculty, staff and visitors; compose and/or type correspondence, reports, meeting minutes, contracts, requisitions, and other documents. Carry out duties with a high degree of accuracy and adherence to deadlines. Act as a first point of contact for the department. Plan and coordinate meetings. Serve on various committees and teams within the department, the Vice Rectorate, and/or the university, and collaborate with other university administrations. Ensure completion and accuracy of travel, conference registration, and overnight accommodations for the administrator. Assist in facilitating and coordinating workshops, visits and other events. Perform other related duties as assigned.