Executive Secretary

Company Description Msallati, established in 1999, is a premium olive oil brand grounded in Mediterranean tradition, quality, and authenticity. The company offers carefully selected extra virgin olive oils for both retail and HORECA markets, serving a wide range of culinary and hospitality clients. Msallati focuses on authentic origin and traditional craftsmanship, maintaining strict quality standards throughout its production process. Team members join a brand committed to excellence, consistency, and long-term customer relationships. Role Description We are seeking a highly organized and experienced Executive Secretary with a minimum of 5 years of relevant experience and a PMP certification. The ideal candidate will provide high-level administrative and executive support, ensuring effective coordination of daily activities, projects, and communication with internal and external stakeholders. Previous experience in the FMCG industry is preferred. Key Responsibilities: • Provide comprehensive administrative and secretarial support to senior management. • Manage calendars, meetings, appointments, travel arrangements, and correspondence. • Prepare reports, presentations, meeting agendas, minutes, and official documents. • Coordinate and follow up on projects, tasks, and management directives to ensure timely completion. • Maintain confidentiality of sensitive information and executive documents. • Coordinate communication between management, departments, clients, and external stakeholders. • Support project coordination and monitor deadlines, priorities, and action items. • Maintain organized records, documentation, and filing systems. Requirements: • Bachelor’s degree in Business Administration, Management, or a related field. • Minimum 5 years of experience in executive secretarial, administrative, or executive support roles. • PMP (Project Management Professional) certification is required. • FMCG industry experience is required. • Excellent organizational, communication, and time-management skills. • Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint. • Strong ability to multitask, prioritize, and work under pressure. • High level of professionalism, discretion, and attention to detail. • Excellent written and verbal communication skills in English and Arabic. PLS Note: PMP is a must. Jeddah based only. Show more Show less

Bachelor’s degree in Business Administration, Management, or a related field. Minimum 5 years of experience in executive secretarial, administrative, or executive support roles. PMP (Project Management Professional) certification is required. FMCG industry experience is required. Excellent organizational, communication, and time-management skills. Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint. Strong ability to multitask, prioritize, and work under pressure. High level of professionalism, discretion, and attention to detail. Excellent written and verbal communication skills in English and Arabic.

Provide comprehensive administrative and secretarial support to senior management. Manage calendars, meetings, appointments, travel arrangements, and correspondence. Prepare reports, presentations, meeting agendas, minutes, and official documents. Coordinate and follow up on projects, tasks, and management directives to ensure timely completion. Maintain confidentiality of sensitive information and executive documents. Coordinate communication between management, departments, clients, and external stakeholders. Support project coordination and monitor deadlines, priorities, and action items. Maintain organized records, documentation, and filing systems.