Receptionist & Office Coordinator (UAE Nationals only)

We are seeking a friendly, professional, and highly organized individual to join our Corporate Administration & Office Services team and serve as the first point of contact for our company warmly welcoming visitors, managing incoming calls, handling administrative tasks, and ensuring the smooth and efficient operation of the front desk. Key Responsibilities: • Welcome and assist visitors in a professional, courteous, and attentive manner. • Answer, screen, and direct incoming telephone calls and enquiries appropriately. • Manage the reception area, including incoming and outgoing mail, courier services, and deliveries. • Maintain a clean, organized, and professional reception area and common areas. • Coordinate and manage appointments, meetings, and visitor schedules as required. • Provide day-to-day administrative support, including data entry, filing, document preparation, photocopying, and scanning. • Assist with general administrative activities and other duties as required. • Ensure compliance with company visitor management and security procedures. • Coordinate and assist with parking arrangements for employees and visitors. • Coordinate driver and transportation requirements, including scheduling and communication. • Provide administrative support to the Office Manager and assist with ad hoc office management requirements. • Assist with English-to-Arabic translation of documents and correspondence when required. • Support the Office Manager and Corporate Administration & Office Services team with various administrative and operational tasks as required. Qualifications & Skills • High school diploma or equivalent qualification; additional relevant certifications or professional training would be an advantage. • Previous experience in a reception, front-office, administrative, or customer service role. • Excellent verbal and written communication skills, with strong interpersonal and customer-service abilities. • Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. • Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. • Experience with procurement and invoice processing through an ERP system; Microsoft Dynamics experience would be a distinct advantage. • Professional, confident, courteous, and well-presented manner. • Fluency in English is mandatory. • Arabic language proficiency is highly desirable, particularly given the requirement to support English-to-Arabic document translation. Show more Show less

Qualifications & Skills: • High school diploma or equivalent qualification; additional relevant certifications or professional training would be an advantage. • Previous experience in a reception, front-office, administrative, or customer service role. • Excellent verbal and written communication skills, with strong interpersonal and customer-service abilities. • Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. • Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. • Experience with procurement and invoice processing through an ERP system; Microsoft Dynamics experience would be a distinct advantage. • Professional, confident, courteous, and well-presented manner. • Fluency in English is mandatory. • Arabic language proficiency is highly desirable, particularly given the requirement to support English-to-Arabic document translation.

Key Responsibilities: • Welcome and assist visitors in a professional, courteous, and attentive manner. • Answer, screen, and direct incoming telephone calls and enquiries appropriately. • Manage the reception area, including incoming and outgoing mail, courier services, and deliveries. • Maintain a clean, organized, and professional reception area and common areas. • Coordinate and manage appointments, meetings, and visitor schedules as required. • Provide day-to-day administrative support, including data entry, filing, document preparation, photocopying, and scanning. • Assist with general administrative activities and other duties as required. • Ensure compliance with company visitor management and security procedures. • Coordinate and assist with parking arrangements for employees and visitors. • Coordinate driver and transportation requirements, including scheduling and communication. • Provide administrative support to the Office Manager and assist with ad hoc office management requirements. • Assist with English-to-Arabic translation of documents and correspondence when required. • Support the Office Manager and Corporate Administration & Office Services team with various administrative and operational tasks as required.