Logistics Coordinator

Job Summary We are looking for a Logistics Coordinator to manage daily logistics operations, delivery scheduling, vehicle and driver coordination, documentation, and shipment follow-up. The candidate should be organized, detail-oriented, and able to work effectively in a fast-paced environment. The role will involve coordinating deliveries within the UAE and supporting logistics activities for KSA and other GCC countries. Key Responsibilities Logistics & Delivery Coordination • Plan and schedule daily deliveries according to customer and business requirements. • Coordinate with warehouse, sales, customers, drivers, and other departments to ensure smooth deliveries. • Assign vehicles and drivers based on delivery schedules and requirements. • Monitor delivery status and follow up with drivers to ensure timely deliveries. • Coordinate route planning and vehicle movements. • Handle urgent delivery requirements and resolve operational issues quickly. • Maintain proper records of completed, pending, and delayed deliveries. • Prepare daily and weekly logistics and delivery reports. Logistics Documentation • Prepare and maintain Delivery Notes, Delivery Orders, invoices, packing lists, and other logistics documents. • Ensure all documents are accurate, complete, and available before dispatch. • Maintain proper filing and records of delivery and shipment documents. • Collect and verify Proof of Delivery (POD) from drivers after completing deliveries. • Follow up on missing delivery documents and obtain the required signatures/stamps. • Coordinate documentation required for shipments between the UAE, KSA, and other GCC countries. • Assist with preparation and checking of commercial invoices, packing lists, certificates, and other shipping documents where required. • Coordinate with transporters, clearing agents, and other logistics partners regarding required documentation. • Ensure documents are properly submitted and maintained for future reference and audit purposes. Vehicle & Driver Coordination • Maintain records of company and assigned vehicles. • Coordinate daily vehicle allocation and driver schedules. • Monitor vehicle availability and ensure vehicles are assigned efficiently. • Coordinate vehicle maintenance, servicing, registration, insurance, and related requirements. • Maintain driver records, licenses, and relevant documents. • Communicate delivery schedules and instructions clearly to drivers. • Monitor driver performance, attendance, and delivery completion. • Ensure drivers follow company procedures and delivery requirements. GCC & Cross Border Logistics • Coordinate logistics requirements for deliveries to KSA and other GCC countries. • Check that required shipment and transportation documents are available before dispatch. • Coordinate with transport companies, customs/clearing agents, and customers when required. • Follow up on cross-border shipment status and delivery timelines. • Maintain proper records of GCC shipments and related documentation. Requirements • Minimum 1–2 years of experience in logistics, transportation, delivery coordination, or a similar position. • Good knowledge of UAE logistics and delivery operations. • Knowledge of KSA and GCC logistics and documentation is an advantage. • Experience in vehicle and driver coordination. • Good understanding of logistics and delivery documentation. • Good knowledge of MS Excel, Word, and other office applications. • Strong organizational and documentation skills. • Good communication and coordination skills. • Ability to manage multiple tasks and deliveries simultaneously. • Ability to work under pressure and meet tight deadlines. • Strong attention to detail and problem-solving skills. • UAE driving license is an advantage. Show more Show less

Minimum 1–2 years of experience in logistics, transportation, delivery coordination, or a similar position. Good knowledge of UAE logistics and delivery operations. Knowledge of KSA and GCC logistics and documentation is an advantage. Experience in vehicle and driver coordination. Good understanding of logistics and delivery documentation. Good knowledge of MS Excel, Word, and other office applications. Strong organizational and documentation skills. Good communication and coordination skills. Ability to manage multiple tasks and deliveries simultaneously. Ability to work under pressure and meet tight deadlines. Strong attention to detail and problem-solving skills. UAE driving license is an advantage.

Logistics & Delivery Coordination: Plan and schedule daily deliveries according to customer and business requirements. Coordinate with warehouse, sales, customers, drivers, and other departments to ensure smooth deliveries. Assign vehicles and drivers based on delivery schedules and requirements. Monitor delivery status and follow up with drivers to ensure timely deliveries. Coordinate route planning and vehicle movements. Handle urgent delivery requirements and resolve operational issues quickly. Maintain proper records of completed, pending, and delayed deliveries. Prepare daily and weekly logistics and delivery reports. Logistics Documentation: Prepare and maintain Delivery Notes, Delivery Orders, invoices, packing lists, and other logistics documents. Ensure all documents are accurate, complete, and available before dispatch. Maintain proper filing and records of delivery and shipment documents. Collect and verify Proof of Delivery (POD) from drivers after completing deliveries. Follow up on missing delivery documents and obtain the required signatures/stamps. Coordinate documentation required for shipments between the UAE, KSA, and other GCC countries. Assist with preparation and checking of commercial invoices, packing lists, certificates, and other shipping documents where required. Coordinate with transporters, clearing agents, and other logistics partners regarding required documentation. Ensure documents are properly submitted and maintained for future reference and audit purposes. Vehicle & Driver Coordination: Maintain records of company and assigned vehicles. Coordinate daily vehicle allocation and driver schedules. Monitor vehicle availability and ensure vehicles are assigned efficiently. Coordinate vehicle maintenance, servicing, registration, insurance, and related requirements. Maintain driver records, licenses, and relevant documents. Communicate delivery schedules and instructions clearly to drivers. Monitor driver performance, attendance, and delivery completion. Ensure drivers follow company procedures and delivery requirements. GCC & Cross Border Logistics: Coordinate logistics requirements for deliveries to KSA and other GCC countries. Check that required shipment and transportation documents are available before dispatch. Coordinate with transport companies, customs/clearing agents, and customers when required. Follow up on cross-border shipment status and delivery timelines. Maintain proper records of GCC shipments and related documentation.