Administrative Assistant

Company Description MARE Properties L.L.C. is a real estate company in Dubai focused on exclusive developments and premium investments that help shape the city’s future. The organization combines integrity, innovation, and measurable results to deliver value to clients and partners. Rather than simply marketing properties, MARE Properties creates long-term investment opportunities designed to endure. The company is committed to building strong partnerships and contributing to lasting real estate legacies in Dubai. Role Description The Administrative Assistant will provide day-to-day administrative support to ensure smooth office operations and efficient coordination across the team. Key responsibilities include managing calendars, scheduling meetings, handling phone calls and emails, preparing and organizing documents, and maintaining records and filing systems. The role also involves supporting executives with administrative tasks, coordinating office logistics, and assisting with visitor and client interactions in a professional manner. This is a full-time, on-site role based in Dubai, United Arab Emirates, requiring consistent presence in the office and close collaboration with colleagues and leadership. Qualifications • Candidates should possess strong Administrative Assistance and Clerical Skills, including organizing documents, managing schedules, and maintaining records. • Candidates should possess excellent Phone Etiquette and Communication skills for handling calls, emails, and in-person interactions professionally. • Candidates should possess experience in Executive Administrative Assistance, supporting leaders with scheduling, travel coordination, and confidential tasks. • Candidates should possess proficiency with office software (e.g., MS Office Suite), basic data entry, and document preparation. • Candidates should possess strong attention to detail, time management abilities, and the capacity to prioritize multiple tasks. • Candidates should possess a customer-service mindset and a professional, respectful demeanor in a multicultural environment. • Candidates should possess at least a high school diploma; a certificate or degree in business administration or a related field is beneficial. • Candidates should possess previous experience in an administrative or office support role; experience in real estate or property management is an advantage. Show more Show less

High School Diploma; experience in administrative or office support role; experience in Executive Administrative Assistance; proficiency with MS Office Suite; strong attention to detail, time management, and ability to prioritize multiple tasks; professional communication skills (phone, email, in-person); ability to maintain confidentiality and handle visitor/client interactions; real estate or property management experience is advantageous.

Provide day-to-day administrative support to ensure smooth office operations. Manage calendars, schedule meetings, handle phone calls and emails, prepare and organize documents, maintain records and filing systems. Support executives with administrative tasks, coordinate office logistics, and assist with visitor and client interactions in a professional manner. This is a full-time on-site role based in Dubai, requiring consistent presence in the office and collaboration with colleagues and leadership.