Receptionist

Job Title: Receptionist Location: Dubai, UAE Employment Type: Full-time Industry: Exhibitions & Events Job Summary We are looking for a professional, friendly, and well-organized Receptionist to manage the reception area and provide administrative support to ensure smooth day-to-day office operations. The ideal candidate should have excellent communication skills, a professional appearance, and the ability to handle multiple tasks efficiently in a fast-paced environment. Key Responsibilities • Welcome and greet visitors, clients, suppliers, and business partners in a professional manner. • Answer, screen, and direct incoming telephone calls and messages. • Manage the reception area and ensure it is clean, organized, and presentable at all times. • Receive, sort, and distribute incoming mail, courier deliveries, and documents. • Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments. • Maintain a visitor log and ensure proper visitor procedures are followed. • Schedule and coordinate meeting rooms and assist with meeting arrangements. • Handle general inquiries and provide accurate information to employees and visitors. • Assist with basic administrative and clerical tasks, including filing, scanning, photocopying, and document preparation. • Maintain office supplies and coordinate with the relevant team for replenishment. • Support the HR and Administration teams with employee-related administrative tasks when required. • Coordinate with suppliers, courier companies, and service providers. • Assist in organizing office events, meetings, and company activities. • Maintain confidentiality of company and employee information. • Handle any other administrative duties assigned by management. Requirements • Bachelor's degree or diploma in Business Administration, Office Management, or a related field. • 1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role. • Excellent verbal and written communication skills. • Professional and pleasant telephone etiquette. • Strong organizational and multitasking abilities. • Proficiency in Microsoft Office, particularly Word and Excel. • Good interpersonal and customer service skills. • Professional appearance and positive attitude. • Ability to work effectively in a fast-paced environment. • Good knowledge of English is required; Arabic is an advantage. • Previous experience in the exhibition, events, hospitality, or corporate industry is an advantage. Show more Show less

Bachelor's degree or diploma in Business Administration, Office Management, or a related field. 1–3 years of experience as a Receptionist, Front Office Executive, Administrative Assistant, or similar role. Excellent verbal and written communication skills. Professional and pleasant telephone etiquette. Strong organizational and multitasking abilities. Proficiency in Microsoft Office, particularly Word and Excel. Good interpersonal and customer service skills. Professional appearance and positive attitude. Ability to work effectively in a fast-paced environment. Good knowledge of English is required; Arabic is an advantage. Previous experience in the exhibition, events, hospitality, or corporate industry is an advantage.

Welcome and greet visitors, clients, suppliers, and business partners in a professional manner. Answer, screen, and direct incoming telephone calls and messages. Manage the reception area and ensure it is clean, organized, and presentable at all times. Receive, sort, and distribute incoming mail, courier deliveries, and documents. Coordinate with relevant departments regarding visitors, meetings, deliveries, and appointments. Maintain a visitor log and ensure proper visitor procedures are followed. Schedule and coordinate meeting rooms and assist with meeting arrangements. Handle general inquiries and provide accurate information to employees and visitors. Assist with basic administrative and clerical tasks, including filing, scanning, photocopying, and document preparation. Maintain office supplies and coordinate with the relevant team for replenishment. Support the HR and Administration teams with employee-related administrative tasks when required. Coordinate with suppliers, courier companies, and service providers. Assist in organizing office events, meetings, and company activities. Maintain confidentiality of company and employee information. Handle any other administrative duties assigned by management.