Executive Assistant/Administrative Coordinator (Defence/Aerospace/Industrial) Ab

City: Abu Dhabi Country: United Arab Emirates Sector: Defence & Aerospace / Industrial Job Type: Full-time Seniority: Experienced Company Description We are supporting a UAE-based industrial organisation operating within a regulated defence and government-related environment. We are seeking an experienced Executive Assistant / Administrative Coordinator to provide professional administrative and organisational support to management. Job Description The successful candidate will support management with executive scheduling, correspondence, meetings, documentation and internal coordination. Responsibilities • Manage executive calendars, appointments and meetings. • Coordinate internal and external meetings. • Prepare agendas, documentation and meeting arrangements. • Draft and manage official correspondence. • Follow up on management decisions and action items. • Coordinate with internal departments and external stakeholders. • Maintain confidential files and executive documentation. • Assist with presentations, reports and administrative documentation. • Organise business travel and related arrangements when required. • Support administrative activities across the organisation. Qualifications • Proven experience as an Executive Assistant, Administrative Coordinator or similar. • Fluent English and Arabic. • Strong business-writing and correspondence skills. • Excellent organisation and diary-management capabilities. • Strong Microsoft Office skills. • Experience with Odoo or similar ERP platforms preferred. • UAE experience strongly preferred. • Experience within a government, defence, aerospace, industrial or regulated environment is advantageous. • High level of professionalism and discretion. SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production. SEGULA TECHNOLOGIES is dedicated to gender balance and diversity, recognizing and recruiting talent of all backgrounds. Show more Show less

Proven experience as an Executive Assistant, Administrative Coordinator or similar. Fluent English and Arabic. Strong Microsoft Office skills. Experience with Odoo or similar ERP platforms preferred. UAE experience strongly preferred. Experience within a government, defence, aerospace, industrial or regulated environment is advantageous.

Manage executive calendars, appointments and meetings. Coordinate internal and external meetings. Prepare agendas, documentation and meeting arrangements. Draft and manage official correspondence. Follow up on management decisions and action items. Coordinate with internal departments and external stakeholders. Maintain confidential files and executive documentation. Assist with presentations, reports and administrative documentation. Organise business travel and related arrangements when required. Support administrative activities across the organisation.