Executive Assistant

DIFC Office Based c25,000 AED per month We are working with a growing investment management firm in DIFC to recruit an experienced Executive / Team Assistant to support senior executives and the wider investment team. This is a busy, varied role within a dynamic and ambitious environment. We're looking for someone who enjoys being at the centre of things, organised, switched-on and able to take ownership without needing constant direction. Responsibilities: • Complex diary and meeting management for senior executives and the wider team • Coordinating international and domestic travel, including flights, hotels, ground transport, visas and detailed itineraries • Managing expenses and travel documentation • Monitoring executive inboxes and highlighting or actioning priorities • Drafting professional correspondence • Acting as a key liaison with internal and external stakeholders • Preparing reports, presentations and briefing materials • Compiling board and committee packs • Supporting strategic projects and tracking deadlines and milestones • Coordinating interviews and new joiner onboarding • Organising team events, offsites, conferences and marketing events • Managing contracts and legal documentation for record keeping • Supporting internal budgets and financial tracking Experience: • A minimum of 5 years' experience in an Executive Assistant, Team Assistant or similar role • Ideally experience gained within investment management, investment banking, management consulting, professional services or a law firm • Excellent written and spoken English • Strong organisational and time-management skills • Confidence working with senior executives and multiple stakeholders • A proactive, energetic and resourceful approach • Excellent attention to detail • The ability to manage multiple priorities and remain calm under pressure • Complete discretion when handling confidential information Show more Show less