Executive Operations & Business Development Assistant

Executive Operations & Business Development Assistant Location: Dubai, UAE Work Arrangement: Hybrid About VDITS Value Driven IT Solutions (VDITS) is an established technology and consulting company providing services across IT & Technology Advisory, Cybersecurity, Digital Transformation, Governance, Risk & Compliance (GRC), Business Process Transformation, and IT Cost Optimization. Operating across the United States, UAE, Saudi Arabia and other markets, VDITS works with organizations to solve complex technology and business challenges through advisory, consulting, implementation, and managed services. We are looking for a highly organized, proactive and ambitious Executive Operations & Business Development Assistant to provide direct support to the Founder and leadership team while also learning and actively participating in business development, sales, client engagement and operational activities. This is not purely an administrative position. It is an opportunity for someone who wants exposure to how a technology consulting business operates, develops clients, manages opportunities, builds partnerships and delivers projects. Key ResponsibilitiesExecutive & Administrative Support • Provide executive support including calendar, meeting and appointment management. • Coordinate meetings, calls and follow-ups with clients, partners and internal stakeholders. • Organize travel arrangements when required, including flights, hotels and schedules. • Prepare meeting agendas, notes, action items and follow-up trackers. • Handle confidential and sensitive business information with discretion and professionalism. Business Development & Sales Support • Work closely with leadership on business development and sales activities. • Participate in selected client, partner and business development meetings. • Research prospective clients, industries, market opportunities and potential partners. • Support lead generation and prospect identification activities. • Assist with preparing company introductions, capability presentations, proposals and other sales materials. • Track sales opportunities from initial lead through meetings, proposals, negotiations and closure. • Coordinate and follow up with prospective clients regarding meetings, requirements, proposals and next steps. • Learn VDITS service offerings and gradually develop the ability to introduce and present the company's capabilities to prospective clients. • Support outreach campaigns and other initiatives aimed at generating new business. • Assist leadership in developing and maintaining relationships with clients, technology partners and strategic partners. Client, Pipeline & CRM Management • Maintain accurate records of leads, opportunities, meetings, proposals and follow-up actions. • Maintain and regularly update the company CRM and/or opportunity tracking sheets. • Track deadlines and ensure that important client and sales follow-ups are completed on time. • Maintain client and partner contact databases. • Prepare periodic pipeline, opportunity and business development status reports for management. Business Operations & Coordination • Support day-to-day operational coordination across consulting projects and business activities. • Maintain organized records, documentation and digital filing systems. • Assist in preparing proposals, presentations, reports, meeting documents and other business materials. • Coordinate internally with consultants, sales resources, partners and management to ensure timely completion of actions. • Track important operational activities, commitments and deadlines. Email & Communication Management • Support management of executive and company email inboxes. • Draft professional emails, letters, meeting invitations and follow-up communications. • Coordinate communications between leadership, clients, partners, vendors and internal teams. • Ensure important correspondence and action items are properly tracked and followed through. Financial & Administrative Support • Prepare and maintain expense reports and supporting documentation. • Assist with tracking quotations, invoices, payments and other basic commercial documentation. • Maintain organized financial and administrative records in coordination with management and accounting resources. HR & Recruitment Coordination • Support interview scheduling and candidate communication. • Coordinate recruitment activities and maintain candidate trackers. • Assist with employee onboarding documentation and basic HR administration. Required Skills & Qualifications • Bachelor’s degree in Business Administration, Management, Marketing, Information Technology or a related field. • Previous experience in executive assistance, business administration, operations, sales coordination, business development support or a similar role. • Strong written and verbal communication skills. • Strong organizational and time-management skills with excellent attention to detail. • Ability to confidently communicate with senior executives, clients and business partners. • Interest in developing a career in business development, sales, operations or technology consulting. • Ability and willingness to learn technology, cybersecurity, digital transformation and consulting service offerings. • Strong skills in Microsoft Word, Excel and PowerPoint; familiarity with Google Workspace and CRM platforms is advantageous. • Ability to prepare professional presentations, documents and business correspondence. • Ability to manage multiple priorities in a fast-paced, entrepreneurial consulting environment. • High level of professionalism, ownership and confidentiality. • Fluency in English is required; Arabic is a strong advantage. Ideal Candidate We are particularly interested in someone who is proactive, confident, commercially minded and eager to learn. The ideal candidate should not see the position only as an administrative support role. We want someone who is interested in understanding our services, participating in client discussions, supporting sales opportunities and gradually taking greater responsibility for business development and client engagement. Work Arrangement • Hybrid working arrangement combining on-site and remote work based on business requirements. • Availability during UAE business hours. • Participation in client and partner meetings within the UAE may be required. • Occasional business travel may be required depending on business needs. What We Offer • Direct exposure to the Founder and senior leadership. • Hands-on exposure to business development, sales, consulting and company operations. • Opportunity to participate in client and partner meetings. • Exposure to projects across IT, cybersecurity, digital transformation, GRC and technology advisory. • Structured opportunity to learn VDITS services and develop commercial and client-facing capabilities. • Career progression based on performance and capability, with potential pathways into Business Development, Sales, Account Management or Business Operations. • Dynamic and entrepreneurial working environment with exposure to clients and opportunities across the GCC.

Bachelor’s degree in Business Administration, Management, Marketing, Information Technology or a related field. Previous experience in executive assistance, business administration, operations, sales coordination, business development support or a similar role.

Executive & Administrative Support: calendar, meeting and appointment management; coordinate meetings, calls and follow-ups with clients, partners and internal stakeholders; organize travel arrangements; prepare meeting agendas, notes, action items and follow-up trackers; handle confidential information. Business Development & Sales Support: assist leadership on business development and sales activities; participate in client, partner and business development meetings; research prospective clients and market opportunities; support lead generation and prospect identification; prepare introductions, presentations, proposals and sales materials; track opportunities from lead to close; maintain relationships with clients and partners; develop capability to present company offerings. Client, Pipeline & CRM Management: maintain leads and opportunities records; update CRM; track deadlines; prepare pipeline reports. Business Operations & Coordination: support day-to-day project and business activity coordination; organize documents; assist in proposals, presentations and reports; coordinate with consultants, sales resources, partners and management. Email & Communication Management: manage executive/company inboxes; draft professional emails; coordinate communications with clients, partners and internal teams. Financial & Administrative Support: track quotations, invoices, payments and basic documentation; maintain financial records. HR & Recruitment Coordination: support interview scheduling and candidate communication; coordinate recruitment activities and onboarding documentation.