Administrative Assistant - UAE

Requisition ID: 296855 • Relocation Authorized: None • Telework Type: Full-Time Office/Project • Work Location: Abu Dhabi Extraordinary Teams Building Inspiring Projects Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. Job Summary Bechtel is seeking a UAE National to join our Abu Dhabi Office as an Administrative Assistant. This is an entry-level role ideal for individuals seeking professional experience in a dynamic, multinational work environment. The role provides general office/administrative support to the Abu Dhabi Country Office and involves coordination with both internal and external stakeholders. Pease note that this is a full time position with 40 hours work week (Office: Monday to Friday with the flexibility that Friday can be worked as half day as long as the 40hrs are completed within the same work week ). We provide here an introductory video to know more about our great company: https://youtu.be/3o9E21Ftl00?si=aw8rgz4ibrJ5NbRq Major Responsibilities • Answer and route incoming phone calls received from government authorities and emails professionally. • Basic translations and communication with Emirati organisations • Handle incoming and outgoing courier and postal mail. • Maintain the office calendar, including meeting room bookings. • Coordinate with telecom providers for phone number requests, changes, and invoice processing in accordance with company procedures. • Follow all safety regulations and support coordination with the health and security team to ensure compliance with emergency evacuation plans and safety protocols. • Liaise with building reception/security to facilitate visitor access and office coordination. • Support document filing, photocopying, and general administrative data entry tasks. • Provide assistance with hospitality arrangements for meetings and office functions. • Assist with organising marketing events for the company • Perform additional duties as assigned by the supervisor or the Bechtel Abu Dhabi Office Country Manager. Education And Experience Requirements • UAE National (Emirati) – this role is open to UAE Nationals only. • High school diploma or basic college training. • Strong verbal and written communication skills in Arabic and English. • Basic computer literacy and familiarity with Microsoft Office (Outlook, Word, Excel). • Professional demeanor and customer service orientation. • Strong organizational and time management skills. • Willingness to learn and take initiative in a corporate environment. Required Knowledge And Skills • Previous internship or work experience in an administrative support role. • Knowledge of office equipment and general office procedures. • Interest in developing a career in business support or office operations. Total Rewards/Benefits For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse Teams Build The Extraordinary As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected] Show more Show less

UAE National (Emirati) – this role is open to UAE Nationals only. High school diploma or basic college training. Strong verbal and written communication skills in Arabic and English. Basic computer literacy and familiarity with Microsoft Office (Outlook, Word, Excel). Professional demeanor and customer service orientation. Strong organizational and time management skills. Willingness to learn and take initiative in a corporate environment. Previous internship or work experience in an administrative support role. Knowledge of office equipment and general office procedures. Interest in developing a career in business support or office operations.

Answer and route incoming phone calls from government authorities and emails professionally. Basic translations and communication with Emirati organisations. Handle incoming and outgoing courier and postal mail. Maintain the office calendar, including meeting room bookings. Coordinate with telecom providers for phone number requests, changes, and invoice processing. Follow all safety regulations and support coordination with the health and security team to ensure compliance with emergency evacuation plans and safety protocols. Liaise with building reception/security to facilitate visitor access and office coordination. Support document filing, photocopying, and general administrative data entry tasks. Provide assistance with hospitality arrangements for meetings and office functions. Assist with organising marketing events for the company. Perform additional duties as assigned by the supervisor or the Bechtel Abu Dhabi Office Country Manager.