Executive Assistant

Profile Summary Provides dedicated executive support to Executive Directors, Managing Directors and other senior stakeholders across the Coverage, Debt Capital Markets (DCM), Infrastructure & Advisory, Mergers & Acquisitions (M&A) and Markets businesses within the MEA region, ensuring effective diary management, stakeholder coordination, business administration and operational support. Duties And Responsibilities • Comprehensive diary and calendar management for Executive Directors, Managing Directors and Senior Executives across Coverage, DCM, Infrastructure & Advisory, M&A and Markets, including meeting scheduling, prioritisation, conflict management and coordination across multiple time zones. • Organisation of domestic and international travel arrangements, including flights, accommodation, visas and detailed itineraries for business trips. • Employee expense processing and reconciliation. • Office management activities including desk moves, security access, visitor management, client visits and facilities coordination. • Call reports maintenance, coordination and dissemination, including updating and reporting through Salesforce and coordination with GIB Business Management. • Liaison with regional stakeholders to support onboarding and offboarding activities. • Coordination of client meetings, roadshows, conferences and marketing events across the region. • Coordination and logistical support for all levels of seniority visits to the MEA region. • Preparation and coordination of meeting materials, presentations, briefing packs and follow-up actions for senior management. • Screen telephone calls, enquiries and requests, and handle these when appropriate • Maintain strict confidentiality when handling sensitive client, business and personnel information. • Build and maintain effective relationships with senior stakeholders, clients and support functions to facilitate smooth business operations. • Provide administrative support and coverage across the broader Corporate and Investment Banking platform as required. • Other secretarial and administrative support as and when required Qualifications, Skills, And Experience • Bachelors Degree or equivalent • Great organisational and time management skills • Excellent communication skills • Strong numerical and analytical skills • Customer-centric career experience • Demonstrable ability to innovate, support change and problem solve • High level of computer literacy and skills in data manipulation / presentation • Language skills are an asset, but not essential • Experience in expense processing / understanding of accounts payable • Strong track record in providing support and liaising with a different teams • Used to dealing with complex and confidential information. • Confident and capable of owning diary organisation, travel arrangements. • Positive attitude to ‘get things done’ despite challenging circumstances – adaptable. • Experience of working successfully in a multi-cultural office environment • Intermediate level Microsoft Office Suite • Experience with Oracle, including Oracle iExpenses • Ability to manage a wide and comprehensive workload, project management skills in ensuring delivery At Mizuho we are committed to supporting equality, diversity and equality, and seek to create a workplace that is fully inclusive. We welcome applications from all sections of the community that we operate in and from all ethnic backgrounds, sexual orientation, beliefs, gender identities and disabilities. If you require more information about our equal opportunities policy or wish to discuss any accessibility requirements or reasonable adjustments please contact the recruitment team – [email protected] and we will be happy to help. Show more Show less

Bachelor's Degree or equivalent. Experience in expense processing / understanding of accounts payable. Intermediate level Microsoft Office Suite. Experience with Oracle, including Oracle iExpenses. Proficiency with Salesforce for reporting and coordination. Ability to manage a wide and comprehensive workload with project management skills. Strong numerical and analytical skills. Ability to maintain strict confidentiality. Ability to coordinate diary management and travel arrangements. Experience in working with multi-cultural teams.

Diary and calendar management for Executive Directors, Managing Directors and Senior Executives; organize domestic and international travel arrangements including visas and itineraries; process and reconcile employee expenses; manage office operations; maintain call reports in Salesforce and coordinate with GIB Business Management; support onboarding/offboarding; coordinate client meetings, roadshows, conferences and events; prepare meeting materials, briefing packs and follow-up actions; screen calls and handle inquiries; maintain confidentiality; build relationships with senior stakeholders and support functions; provide administrative coverage across Corporate and Investment Banking; other secretarial and administrative duties as required.