Office Administrator & Receptionist

Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa. At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We’re on a mission to deliver accessible online trading products around the world through education and accessibility. Think finance is stuffy? Think again. We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our People and Facilities department would like to welcome a detail-oriented Office Administrator/Receptionist in our office in our upcoming office in Sharjah, UAE. The Office Administrator/Receptionist will ensure proper flow of office procedures and will support the company management by carrying out common office duties, maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. Responsibilities • Manage reception area and take care of visitors • Act as first point of contact, answering phone and intercom promptly and professionally • Manage meeting rooms (set up) and arrange conference calls • Manage correspondence and distribute postage and packages • Coordinate travelling, including flights, hotels, and car rental reservations • Arrange catering for the meetings, events and employees • Assist in planning and arranging events for the company • Handle expenses and billing cycles • Managing relationships with vendors, service providers and a landlord • Provide support on property management and maintenance • Order office and kitchen supplies, stationery, maintain constant supply level • Monitor the facilities and resolve any issues • Respond to employee facility enquiries and resolving any problems Skills & Competencies • Excellent time management and organisational skills are essential • Exceptional Communication and Customer Service Skills • Corporate, eloquent written and oral communication skills in English and Greek are a must • Must be efficient in using MS Office • Confident, can-do, pro-active attitude is a must Experience Requirements • Bachelor’s degree in Business Administration or any other related discipline • Previous office administration experience is a must • Prior experience with financial institution is a plus Perks Each of our offices has its special perks; be it ‘no ties’, free lunches, charity events, or a hybrid work policy – but whenever you walk into an Equiti office, you’re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more. The benefits you can expect at your Equiti workplace include: • Competitive salary package • Performance-based bonus • Medical insurance coverage for employees and family members • Personalized career development • Company lunch in the office • Regular company events With energy, drive, and imagination, there’s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences. Equiti is an equal opportunity employer. “Equiti” refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East. Show more Show less

Bachelor’s degree in Business Administration or any related discipline. Previous office administration experience is a must.

Manage reception area and take care of visitors; act as first point of contact, answering phone and intercom promptly and professionally; manage meeting rooms (set up) and arrange conference calls; manage correspondence and distribute postage and packages; coordinate travelling (flights, hotels, car rental); arrange catering for meetings, events, and employees; assist in planning and arranging events; handle expenses and billing cycles; manage relationships with vendors, service providers and a landlord; provide support on property management and maintenance; order office and kitchen supplies, stationery, maintain supply levels; monitor facilities and resolve issues; respond to employee facility inquiries and resolve problems.