Receptionist

We are looking for a professional Receptionist to join our library team. As the first point of contact for visitors, you will play a key role in creating a welcoming and efficient environment that reflects our institute’s values. The ideal candidate will have excellent communication and organizational skills, attention to detail, strong teamwork skills, and a friendly demeanor. Responsibilities: • Handle visitor inquiries and provide information about the library's collection, services, memberships, and events in a professional and friendly manner. • Manage membership operations, including registration, invoicing, record-keeping, and database administration. • Catalog the new books and conduct regular auditing to ensure the accuracy and organization of the library’s collection. • Assist in organizing and executing library events and high-level meetings, including all logistics such as setup, sound check, photography, catering, registration and attendance tracking. • Generate daily reports on key library metrics, including visitor engagement, memberships, and activities. • Draft and send professional emails to respond to library inquiries and share updates with members. • Support the Project Manager in enhancing the library services and visitor experience. • Support initiatives to increase library memberships and develop new partnerships. • Provide administrative assistance and perform additional tasks as assigned by the Project Manager. Education: Bachelor's degree in Business Administration, Hospitality, or a related field. Qualifications: • Experience as a receptionist or in a customer service role. • Previous experience in a cultural/educational setting, or a demonstrated interest in culture, is highly valued. • Excellent verbal and written communication skills • Strong organizational skills with keen attention to detail. • Excellent teamwork and collaboration skills. • Proficiency in Microsoft Office suite (Word, Excel, and PowerPoint). • Ability to multitask and prioritize effectively in a fast-paced environment. • Professional demeanor and appearance. Special requirements: • This job requires the ability to work in shifts and on all weekends. • Complete flexibility in accommodating various work schedules is a requirement. • This full-time on-site position requires working five days a week. • A two-day weekly rest will be provided on weekdays (Monday, Tuesday, Wednesday, or Thursday). • This job opportunity is available to UAE residents only and for immediate employment. Work Location: In person Show more Show less

Experience as a receptionist or in a customer service role. Bachelor's degree in Business Administration, Hospitality, or a related field. Excellent verbal and written communication skills. Strong organizational skills with keen attention to detail. Excellent teamwork and collaboration skills. Proficiency in Microsoft Office suite (Word, Excel, and PowerPoint). Ability to multitask and prioritize effectively in a fast-paced environment. Professional demeanor and appearance.

Handle visitor inquiries and provide information about the library's collection, services, memberships, and events in a professional and friendly manner. Manage membership operations, including registration, invoicing, record-keeping, and database administration. Catalog the new books and conduct regular auditing to ensure the accuracy and organization of the library’s collection. Assist in organizing and executing library events and high-level meetings, including all logistics such as setup, sound check, photography, catering, registration and attendance tracking. Generate daily reports on key library metrics, including visitor engagement, memberships, and activities. Draft and send professional emails to respond to library inquiries and share updates with members. Support the Project Manager in enhancing the library services and visitor experience. Support initiatives to increase library memberships and develop new partnerships. Provide administrative assistance and perform additional tasks as assigned by the Project Manager.