Executive Assistant

Executive Assistant Supporting the Business Owners Location: Dubai, UAE Employment Type: Full-Time About the Opportunity We're looking for an exceptional Executive Assistant to work directly with the business owners across a portfolio of growing businesses operating in the UK and UAE. • This is not a traditional Executive Assistant role. • We're looking for someone who thrives in a fast-paced entrepreneurial environment, enjoys taking ownership and gains satisfaction from making things happen. • You'll become a trusted extension of the business owners, coordinating projects, improving organisation, keeping teams accountable and ensuring priorities are delivered. You'll work across multiple businesses, departments and time zones, becoming a key part of our leadership team's ability to execute. • Every day is different. One day you could be coordinating recruitment, supporting a business launch, preparing board reports or organising international travel. The next, you'll be liaising with suppliers, chasing project deadlines, improving internal processes or helping solve operational challenges. • We're looking for someone who doesn't simply manage diaries—we're looking for someone who helps drive businesses forward. What this role isn't • This role isn't suited to someone who prefers routine, waits to be told what to do or enjoys working within clearly defined responsibilities. • Every day is different. Priorities change quickly and you'll often be juggling multiple projects across different businesses. Success in this role comes from taking ownership, thinking ahead and being comfortable making decisions. • If you're looking for a traditional Executive Assistant role focused primarily on diary management and administration, this position is unlikely to be the right fit. Key Responsibilities Executive Support • Manage complex executive calendars across multiple businesses and time zones. • Coordinate meetings, travel and executive schedules. • Prioritise competing demands and changing priorities. • Prepare reports, presentations and business documentation. • Draft professional emails and correspondence. • Manage confidential information with complete discretion. • Screen, prioritise and coordinate incoming requests. • Ensure the business owners remain focused on strategic priorities. Operations & Project Management • Coordinate multiple projects across different businesses. • Maintain project trackers and action logs. • Follow up with managers and team members to ensure actions are completed. • Hold colleagues accountable for agreed deadlines in a professional and respectful manner. • Escalate delays and risks before they become problems. • Coordinate business initiatives from planning through to completion. • Ensure nothing falls through the cracks. Business Operations • Support recruitment, onboarding and people-related activities. • Assist with operational, finance and administrative projects. • Coordinate suppliers, contractors and external partners. • Organise meetings, travel, events and logistics. • Conduct research and prepare business reports. • Provide support across multiple businesses as priorities evolve. Communication & Coordination • Liaise with teams across the UK and UAE. • Build strong relationships across departments. • Act as a central coordination point between the business owners and internal teams. • Ensure communication is clear, timely and followed through. • Maintain professionalism when dealing with clients, suppliers and senior stakeholders. Continuous Improvement • Identify opportunities to improve efficiency. • Recommend and implement better systems and processes. • Introduce structure where it's needed. • Help create a culture of organisation, accountability and continuous improvement. About you • We're far more interested in attitude than years of experience. • You're someone who naturally takes ownership, enjoys responsibility and doesn't wait to be asked. • You notice when something needs doing and simply get on with it. • You enjoy solving problems, keeping people accountable and ensuring work gets completed. • You're comfortable communicating with senior stakeholders and aren't afraid to professionally challenge people when deadlines are slipping. • You thrive in busy environments where priorities change regularly and every day brings new challenges. Non-Negotiables To be successful in this role, you will: • Naturally take ownership rather than wait for instructions. • Have exceptional written and spoken English. • Be highly organised with outstanding attention to detail. • Feel comfortable professionally challenging colleagues and following up until actions are completed. • Thrive in a fast-paced environment where priorities can change daily. • Be confident communicating with people at all levels of the business. • Enjoy solving problems rather than simply identifying them. • Be highly proficient with Microsoft Office and comfortable learning new technology. • Embrace AI and digital tools to improve productivity and efficiency. • Be flexible when required to support teams operating across UK and UAE business hours. • Maintain complete confidentiality and professionalism at all times. Essential Skills & Experience • Experience in Executive Support, Business Support, Operations, Project Coordination, Office Management or a similar role. • Excellent organisational and time management skills. • Outstanding written and verbal communication skills. • Strong Microsoft Office skills (Outlook, Excel, Word and PowerPoint). • Excellent attention to detail. • Ability to prioritise multiple competing tasks. • Strong problem-solving ability. • Ability to work independently and take initiative. Desirable • Experience supporting business owners, directors or senior executives. • Experience working within a fast-paced or entrepreneurial environment. • Experience using Microsoft Teams, Slack or project management software. • Experience coordinating multiple projects simultaneously. What We Offer • Competitive salary. • Performance-based bonus. • Work directly with experienced entrepreneurs. • Exposure to multiple businesses and industries. • Significant responsibility from day one. • Fast career progression based on performance. • A varied role where no two days are the same. • Ongoing learning and development. • A collaborative, ambitious and supportive working environment. Why Join Us? We're looking for someone who wants to build a career—not simpl

Essential Skills & Experience: Experience in Executive Support, Business Support, Operations, Project Coordination, Office Management or a similar role. Excellent organisational and time management skills. Outstanding written and verbal communication skills. Strong Microsoft Office skills (Outlook, Excel, Word and PowerPoint). Excellent attention to detail. Ability to prioritise multiple competing tasks. Strong problem-solving ability. Ability to work independently and take initiative. Desirable: Experience supporting business owners, directors or senior executives. Experience working within a fast-paced or entrepreneurial environment. Experience using Microsoft Teams, Slack or project management software. Experience coordinating multiple projects simultaneously. Non-Negotiables: Naturally take ownership rather than wait for instructions. Have exceptional written and spoken English. Be highly organised with outstanding attention to detail. Feel comfortable professionally challenging colleagues and following up until actions are completed. Thrive in a fast-paced environment where priorities can change daily. Be confident communicating with people at all levels of the business. Enjoy solving problems rather than simply identifying them. Be highly proficient with Microsoft Office and comfortable learning new technology. Embrace AI and digital tools to improve productivity and efficiency. Be flexible when required to support teams operating across UK and UAE business hours. Maintain complete confidentiality and professionalism at all times.

Executive Support: Manage complex executive calendars across multiple businesses and time zones. Coordinate meetings, travel and executive schedules. Prioritise competing demands and changing priorities. Prepare reports, presentations and business documentation. Draft professional emails and correspondence. Manage confidential information with complete discretion. Screen, prioritise and coordinate incoming requests. Ensure the business owners remain focused on strategic priorities. Operations & Project Management: Coordinate multiple projects across different businesses. Maintain project trackers and action logs. Follow up with managers and team members to ensure actions are completed. Hold colleagues accountable for agreed deadlines in a professional and respectful manner. Escalate delays and risks before they become problems. Coordinate business initiatives from planning through to completion. Ensure nothing falls through the cracks. Business Operations: Support recruitment, onboarding and people-related activities. Assist with operational, finance and administrative projects. Coordinate suppliers, contractors and external partners. Organise meetings, travel, events and logistics. Conduct research and prepare business reports. Provide support across multiple businesses as priorities evolve. Communication & Coordination: Liaise with teams across the UK and UAE. Build strong relationships across departments. Act as a central coordination point between the business owners and internal teams. Ensure communication is clear, timely and followed through. Maintain professionalism when dealing with clients, suppliers and senior stakeholders. Continuous Improvement: Identify opportunities to improve efficiency. Recommend and implement better systems and processes. Introduce structure where it's needed. Help create a culture of organisation, accountability and continuous improvement.