Item master Specialist (Mechanical/Electrical)

About the role

Requirements

• Key Responsibilities
• - Create, maintain, and update item master records within the ERP system.
• - Review, validate, and process item creation, modification, and deactivation requests.
• - Assign and maintain item codes in accordance with established naming conventions, classification standards, and data governance requirements.
• - Classify materials, equipment, spare parts, and services using approved commodity and categorization structures (e.g., UNSPSC and material groups).
• - Verify item descriptions, technical specifications, units of measure, manufacturer details, and part numbers for accuracy and completeness.
• - Identify, analyze, and eliminate duplicate item records to maintain master data integrity.
• - Collaborate with Procurement, Warehouse, Engineering, Finance, and other stakeholders to ensure accurate item identification and classification.
• - Establish and maintain standardized item descriptions and coding frameworks across the organization.
• - Conduct periodic master data audits, cleansing activities, and data quality reviews.
• - Monitor and improve item master data accuracy, consistency, completeness, and compliance.
• - Generate reports and analytics related to item master activities, pending requests, duplicate records, and data quality metrics.
• - Develop, maintain, and enhance item master data policies, procedures, work instructions, and governance documentation.
• - Support inventory optimization, ERP enhancement initiatives, and supply chain improvement projects.
• - Provide guidance, training, and user support on item coding standards, classification methodologies, and master data processes.
• - Ensure compliance with organizational policies, internal controls, audit requirements, and applicable ISO standards.
• - Develop and monitor KPIs and dashboards related to item master performance and data quality management.
• - Investigate and resolve item master data issues, discrepancies, and classification conflicts.
• - Support continuous improvement initiatives aimed at strengthening master data governance and operational efficiency.
• - Perform additional duties and responsibilities as assigned by management.
• Qualifications, Skills & Experience
• - Bachelor’s degree in Civil Engineering, Mechanical Engineering, Supply Chain Management, Business Administration, or a related field.
• - Minimum of 3-5 years of experience in item master data management, supply chain, procurement, inventory control, warehouse operations, or a related discipline.
• - Experience working within construction, engineering, industrial, manufacturing, or project-based environments is preferred.
• - Proficiency in ERP systems such as SAP, Oracle, Microsoft Dynamics, or equivalent enterprise platforms.
• - Strong knowledge of item master data management principles, governance frameworks, and data quality standards.
• - Understanding of inventory management, procurement processes, warehouse operations, and supply chain best practices.
• - Knowledge of item classification methodologies, including UNSPSC, commodity codes, material groups, and cataloging standards.
• - Ability to interpret technical specifications, engineering drawings, data sheets, manufacturer catalogs, and equipment documentation.
• - Advanced proficiency in Microsoft Excel and reporting tools for data analysis, validation, and performance monitoring.
• - Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve data discrepancies.
• - Excellent attention to detail and commitment to maintaining high levels of data accuracy and integrity.
• - Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• - Effective verbal and written communication skills with the ability to engage and collaborate with cross-functional stakeholders.
• - Strong stakeholder management and coordination skills across Procurement, Engineering, Warehouse, Finance, and Operations functions.
• - Ability to work independently, exercise sound judgment, and maintain confidentiality when handling business-critical data.
• - Knowledge of internal controls, audit requirements, ISO standards, and master data governance practices.
• - Experience in data cleansing, duplicate identification, standardization, and continuous improvement initiatives.
• - Professional certifications such as APICS, CSCP, CIPS, DAMA, or equivalent certifications are considered an advantage.

Responsibilities

• - Create, maintain, and update item master records within the ERP system.
• - Review, validate, and process item creation, modification, and deactivation requests.
• - Assign and maintain item codes in accordance with established naming conventions, classification standards, and data governance requirements.
• - Classify materials, equipment, spare parts, and services using approved commodity and categorization structures (e.g., UNSPSC and material groups).
• - Verify item descriptions, technical specifications, units of measure, manufacturer details, and part numbers for accuracy and completeness.
• - Identify, analyze, and eliminate duplicate item records to maintain master data integrity.
• - Collaborate with Procurement, Warehouse, Engineering, Finance, and other stakeholders to ensure accurate item identification and classification.
• - Establish and maintain standardized item descriptions and coding frameworks across the organization.
• - Conduct periodic master data audits, cleansing activities, and data quality reviews.
• - Monitor and improve item master data accuracy, consistency, completeness, and compliance.
• - Generate reports and analytics related to item master activities, pending requests, duplicate records, and data quality metrics.
• - Develop, maintain, and enhance item master data policies, procedures, work instructions, and governance documentation.
• - Support inventory optimization, ERP enhancement initiatives, and supply chain improvement projects.
• - Provide guidance, training, and user support on item coding standards, classification methodologies, and master data processes.
• - Ensure compliance with organizational policies, internal controls, audit requirements, and applicable ISO standards.
• - Develop and monitor KPIs and dashboards related to item master performance and data quality management.
• - Investigate and resolve item master data issues, discrepancies, and classification conflicts.
• - Support continuous improvement initiatives aimed at strengthening master data governance and operational efficiency.
• - Perform additional duties and responsibilities as assigned by management.

Skills

• ERP systems (SAP, Oracle, Microsoft Dynamics)
• item master data management
• data governance
• classification standards (UNSPSC, material groups)
• procurement
• inventory management
• data quality
• master data audits
• data cleansing
• KPIs and dashboards
• vendor and item coding
• reporting and analytics
• ISO standards
• training and user support