Executive Assistant to the Founder

We are looking for the executive assistant of our dreams to join our growing team and provide vital, high-level support to James Reynolds, the Founder and CEO, and senior-level team members. In this dynamic role, you will manage emails and calendars, coordinate seamless travel arrangements, process visas and insurance, handle invoicing, and ensure our office is an altogether great place to work. You will act as the CEO's trusted shield by politely but firmly vetting internal and external requests to protect his time for high-impact focus, while also serving as a warm, high-touch point of contact for our VIP clients and brand partners to ensure they always feel incredibly valued. Beyond day-to-day administration, you will be deeply woven into the operations and culture of our agency. You will attend leadership team syncs to capture key notes and track action items, gently but effectively holding department heads accountable to their deadlines. As a key connector for our people, you will draft and distribute agency-wide communications on behalf of the CEO to keep everyone aligned. Your negotiation skills will shine as you handle contracts and pricing with vendors and service providers, and your creativity will come alive as you plan vibrant in-house activities, celebrations, exciting special projects, and our annual conference that brings together 50+ team members from around the globe. In this position, you will manage both in-office operations end-to-end and gain first-hand experience in digital marketing (SEO and PPC) while working alongside the region's leading specialists in their field. Note: This is a full-time, hybrid position based in Dubai, United Arab Emirates. If you're not in Dubai yet, don't sweat it—we handle relocation costs, flights, visas, and your initial accommodation to get you settled seamlessly. About SEO Sherpa: SEO Sherpa is one of the fastest-growing organic SEO agencies in the Middle East and North America. We’ve been featured by Moz, Search Engine Journal, Semrush, Entrepreneur Magazine, and Forbes, and our work has been recognized through the most coveted awards in search: Global Search Awards Best Large SEO Agency (2023) MENA Search Awards Best Large SEO Agency (2025, 2024, 2023, 2022, 2020 & 2018) Five-Time MENA Best SEO Campaign Winner The SEO Sherpas are a fun-loving bunch of digital geeks delivering organic, hand-crafted SEO to more than 100 clients worldwide. We’ve helped companies like Amazon, Pretty Little Thing, Citibank, Farfetch, Harper’s Bazaar, Nissan, Standard Chartered, Guinness World Records, Bulletproof, Aramex, and dozens of growth firms reach the highest heights of search. Workplace Awards: - #7 Best Workplace in the Middle East 2023 - #11 Best Workplace for Women 2022 - #8 Best Workplace in Media, Advertising, and Marketing 2024 Benefits Cool stuff you'll get: - The opportunity to work with a talented team on an important mission. - Unlimited (paid) personal time off for vacation, sick, and wellness days. - Flexible hours and the freedom to work remotely (from anywhere!) for up to 6 weeks per year. - Radical transparency across company metrics and information (we call this "open for business"). - 100% company-paid health insurance. - When the company does well, so will you. 8-15% of the net profit gets shared amongst the team members you included. - A brand new Apple Mac on your first day. - Regular training, professional workshops, and book purchases covered by us. - Team retreats and meet-ups that bring together our remote-first workforce. - A fun work culture where we value your work and our client's business.

Manage emails and calendars, coordinate travel arrangements, process visas and insurance, handle invoicing, and ensure a productive office environment. Vet internal and external requests to protect the founder's time, serve as a high-touch contact for VIP clients and brand partners. Attend leadership team syncs to capture notes and track action items, hold department heads accountable to deadlines, draft and distribute agency-wide communications on behalf of the CEO, and handle contracts and pricing with vendors. Plan in-house activities, celebrations, special projects, and the annual conference for 50+ team members. Manage in-office operations end-to-end and gain exposure to digital marketing (SEO and PPC) alongside specialists. Hybrid role based in Dubai, with relocation support.