Admin Supervisor

Position Title: Admin Supervisor Job Location: Al Madinnah Al Manwarah, Sidra Project: Taiba 1 JOB PURPOSE To supervise the delivery of administrative and support services across the assigned plant and associated facilities, including office administration, facilities upkeep, employee accommodation, transportation, and government relations coordination. Ensure services are timely, cost-effective, and aligned with company policies, safety standards, and operational requirements. KEY ACCOUNTABILITIES Administration Planning and Reporting Prepare and implement the site administration plan in alignment with operational priorities and PGM direction. Coordinate administrative requirements with department heads to ensure adequate resources and uninterrupted support services. Provide regular updates to the PGM on service performance, expenditure, outstanding issues, and corrective actions. Maintain administrative records, service schedules, and action trackers People Supervision Allocate responsibilities and supervise the daily activities of administration staff and assigned support personnel. Set individual objectives, monitor performance, and provide feedback and coaching. Arrange staff coverage to maintain continuity of essential administrative services. Identify training needs and promote service quality, accountability, and safe working practices. Facilities and Office Administration Supervise the upkeep of offices, common areas, and associated buildings, coordinating repairs and preventive maintenance with relevant teams. Oversee housekeeping, catering, waste management, pest control, drinking water supply, and other assigned support services. Conduct routine inspections and follow up on deficiencies to maintain safe, clean, and functional facilities. Manage office supplies, furniture, administrative equipment, and related inventories. Coordinate building access and visitor arrangements with Security and relevant departments. Accommodation Management Coordinate employee accommodation allocation, occupancy records, check-in, and check-out arrangements. Monitor accommodation conditions, maintenance, housekeeping, utilities, and service quality. Address accommodation-related complaints and escalate unresolved matters. Support accommodation assessments, renewals, and proposed changes in coordination with Procurement and relevant stakeholders. Transportation and Travel Support Coordinate employee transportation, shuttle schedules, airport transfers, and approved business travel logistics. Monitor assigned vehicles, driver schedules, maintenance arrangements, and relevant documentation. Review transport utilization and recommend improvements to service reliability and cost efficiency. Coordinate with service providers to resolve delays and maintain compliance with company safety requirements. Government Relations and External Coordination Coordinate site-related government transactions with the Government Relations team and authorized company representatives. Track administrative permits, licenses, and relevant document expiry dates, following up on timely renewals. Liaise with local authorities, utility providers, and external stakeholders on assigned administrative matters. Support employee documentation and government service requests through the responsible P&C and Government Relations teams. Maintain accurate records of submissions, approvals, and official correspondence. Service Providers and Cost Control Support the preparation of administrative service requirements and scopes of work. Monitor vendor performance against agreed service standards and escalate recurring service failures. Verify service delivery and supporting documentation before submitting invoices for approval. Track administrative expenditure, explain variances, and recommend cost improvements. Coordinate procurement requests and contract renewals within approved procedures and delegated authority. Employee Administrative Support Coordinate workplace readiness for new joiners, including accommodation, transport, access arrangements, and office requirements, as applicable. Liaise with IT and P&C to follow up on required equipment and onboarding arrangements. Respond to employee administrative requests and maintain records of actions taken. Support employee transfers and departures through accommodation clearance, transport arrangements, and return of assigned administrative assets. Refer employee relations, payroll, recruitment, and other specialist P&C matters to the responsible team. Policies, Records, and Compliance Implement approved administration policies, procedures, and controls. Maintain accurate and confidential administrative records, inventories, contracts, and service documentation. Provide supporting documents for audits and ensure timely closure of assigned findings. Coordinate with HSE to ensure administrative facilities and service providers follow applicable site requirements. Report unsafe conditions, service disruptions, a

Supervise the delivery of administrative and support services across the assigned plant and facilities, including office administration, facilities upkeep, employee accommodation, transportation, and government relations coordination. Ensure services are timely, cost-effective, and aligned with company policies, safety standards, and operational requirements. Plan and implement site administration plans, coordinate with department heads, and provide regular performance updates. Oversee administration staff, set objectives, monitor performance, arrange coverage, and identify training needs. Supervise upkeep of offices and facilities, housekeeping, catering, waste management, pest control, water supply, and other support services; conduct inspections and address deficiencies. Manage office supplies and inventories; coordinate access and visitor arrangements. Manage employee accommodation allocation, occupancy records, and related maintenance and service quality. Coordinate employee transportation, shuttle schedules, airport transfers, and business travel logistics; monitor vehicle maintenance and driver schedules. Coordinate with Government Relations for site-related transactions, track permits and licenses, and liaise with authorities and external stakeholders. Monitor service providers, expenditure, invoicing, and cost improvements; coordinate procurement requests and contract renewals. Provide workplace readiness for new joiners, onboarding equipment, and administrative support for employee transfers and departures. Refer to appropriate teams for employee relations, payroll, recruitment, and other P&C matters. Ensure compliance with administration policies, maintain confidential records, and support audits. Coordinate with HSE to ensure compliant administrative facilities and services; report unsafe conditions or service disruptions.