Legal Administrative Specialist

We are looking for a motivated, detail-oriented, and organized Legal Administrative Specialist to join our Administration team. This position is ideal for a fresh Law graduate seeking to gain practical experience in legal documentation, administrative coordination, and government-related processes. Key Responsibilities - Prepare, organize, and maintain contracts, agreements, official letters, and other company documents. - Review documents to ensure accuracy and completeness of required information, signatures, dates, and supporting records. - Maintain and update physical and digital filing systems for contracts, licenses, and official documents. - Monitor contract renewals, document expiry dates, and pending approvals. - Coordinate document approvals and signature processes with relevant departments. - Assist with submissions and follow-ups through Saudi government platforms, including Qiwa, GOSI, MHRSD, and Najiz, under supervision. - Support the preparation of government and regulatory documentation. - Draft basic legal and administrative correspondence using approved templates and instructions. - Coordinate with HR, Finance, Operations, and other departments to collect information and documents required for legal and administrative matters. - Ensure proper handling and confidentiality of sensitive legal and company documents. - Prepare tracking sheets and reports related to contracts, renewals, and pending administrative matters. - Perform other related legal and administrative support duties as assigned. Benefits Why Join Khayira? At Khayira, you will be part of a fast-growing industrial group shaping the future of key sectors in Saudi Arabia and the GCC. We build and operate businesses that support the backbone of modern industry, bringing world-class technologies, solutions, and expertise through strong international partnerships. Joining Khayira means working in an environment where you are trusted to take ownership, solve real business challenges, and make a direct impact. You will gain exposure to diverse industries, collaborate with talented teams, and have the opportunity to grow with a company aligned with Saudi Arabia’s Vision 2030. We are committed to innovation, sustainability, localization, operational excellence, and creating long-term value making Khayira a place where ambitious people can build their careers and contribute to meaningful growth.

Prepare, organize, and update contracts, agreements, official letters, and legal documents. Review documents to ensure required information, signatures, dates, and supporting documents are complete. Maintain accurate and up-to-date physical and digital records of contracts, licenses, and official documents. Track contract renewals, document expiry dates, and pending approvals, and follow up with relevant departments. Coordinate the signature and approval process for contracts and official documents. Assist in collecting and submitting required documents through Saudi government platforms, including Qiwa, GOSI, MHRSD, and Najiz, under supervision. Support the preparation of government and regulatory documentation and follow up on submission status. Prepare basic legal and administrative correspondence based on approved templates and instructions. Coordinate with HR, Finance, Operations, and other departments to collect information and documents required for legal and administrative matters. Maintain the confidentiality and proper filing of sensitive legal and company documents. Prepare basic tracking sheets and reports for contracts, documents, renewals, and pending legal/administrative actions. Support the team with other legal and administrative tasks as assigned.