Administrative Specialist

As an Administrative Specialist, you will provide administrative support across the organization while assisting with documentation, coordination, and basic legal and compliance-related activities. This position is suitable for a fresh Law graduate looking to gain practical experience and build a career in administration and legal support. Key Responsibilities - Prepare, organize, and update contracts, agreements, official letters, and legal documents. - Review documents to ensure required information, signatures, dates, and supporting documents are complete. - Maintain accurate and up-to-date physical and digital records of contracts, licenses, and official documents. - Track contract renewals, document expiry dates, and pending approvals, and follow up with relevant departments. - Coordinate the signature and approval process for contracts and official documents. - Assist in collecting and submitting required documents through Saudi government platforms, including Qiwa, GOSI, MHRSD, and Najiz, under supervision. - Support the preparation of government and regulatory documentation and follow up on submission status. - Prepare basic legal and administrative correspondence based on approved templates and instructions. - Coordinate with HR, Finance, Operations, and other departments to collect information and documents required for legal and administrative matters. - Maintain the confidentiality and proper filing of sensitive legal and company documents. - Prepare basic tracking sheets and reports for contracts, documents, renewals, and pending legal/administrative actions. - Support the team with other legal and administrative tasks as assigned. Benefits Why Join Khayira? At Khayira, you will be part of a fast-growing industrial group shaping the future of key sectors in Saudi Arabia and the GCC. We build and operate businesses that support the backbone of modern industry, bringing world-class technologies, solutions, and expertise through strong international partnerships. Joining Khayira means working in an environment where you are trusted to take ownership, solve real business challenges, and make a direct impact. You will gain exposure to diverse industries, collaborate with talented teams, and have the opportunity to grow with a company aligned with Saudi Arabia’s Vision 2030. We are committed to innovation, sustainability, localization, operational excellence, and creating long-term value making Khayira a place where ambitious people can build their careers and contribute to meaningful growth.

Prepare, organize, and update contracts, agreements, official letters, and legal documents. Review documents to ensure required information, signatures, dates, and supporting documents are complete. Maintain accurate and up-to-date physical and digital records of contracts, licenses, and official documents. Track contract renewals, document expiry dates, and pending approvals, and follow up with relevant departments. Coordinate the signature and approval process for contracts and official documents. Assist in collecting and submitting required documents through Saudi government platforms, including Qiwa, GOSI, MHRSD, and Najiz, under supervision. Support the preparation of government and regulatory documentation and follow up on submission status. Prepare basic legal and administrative correspondence based on approved templates and instructions. Coordinate with HR, Finance, Operations, and other departments to collect information and documents required for legal and administrative matters. Maintain the confidentiality and proper filing of sensitive legal and company documents. Prepare basic tracking sheets and reports for contracts, documents, renewals, and pending legal/administrative actions. Support the team with other legal and administrative tasks as assigned.