HR Coordinator – Casual Labour & Outsourcing

Marsa Malaz Kempinski, The Pearl - Doha We are seeking an organized, proactive, and detail-driven HR Coordinator to manage the end-to-end administration and operational logistics of our Casual Labor and Outsourced Workforce. In this role, you will act as the key operational bridge between hotel operating departments (F&B, Banqueting, Culinary, Housekeeping, Stewarding) and outsourced labor agencies, ensuring full legal compliance, accurate timekeeping, and seamless staffing coverage across all property operations. Key Responsibilities - Oversee and streamline all daily requests, deployment, and tracking of casual and outsourced labor across all operational departments. - Maintain direct daily coordination with third-party labor agencies regarding shift requirements, attendance confirmations, and rate agreements. - Coordinate daily onboarding, grooming checks, security badge issuance, and basic property inductions for temporary and casual staff. - Monitor daily timekeeping, biometric punch logs, and timesheet validations, ensuring cross-verification with department head approvals. - Verify casual labor billing, cross-checking timesheets against supplier invoices to ensure accurate cost allocation and timely submission to Finance. - Ensure all third-party personnel comply with Qatar Labor Law, hotel health and safety standards, hygiene protocols, and Kempinski grooming guidelines. - Maintain an up-to-date tracking database of outsourced personnel documentation, including valid Qatar IDs (QID), health certificates, and food handler cards. Skills, Knowledge and Expertise - Minimum 1–2 years of experience in Human Resources, ideally within a 5-star luxury hotel or high-volume hospitality environment in the GCC/Qatar. - Prior experience managing outsourced workforce operations, casual labor logistics, or HR timekeeping/payroll administration is strongly preferred. - Solid understanding of Qatar Labor Law regulations concerning outsourced and temporary staffing. - Proficiency in MS Excel (pivot tables, data reconciliation) and familiarity with HR Information Systems / time-attendance software. - Strong negotiation, interpersonal, and problem-solving skills with a high degree of integrity and attention to detail.

Minimum 1–2 years of experience in Human Resources, ideally within a 5-star luxury hotel or high-volume hospitality environment in the GCC/Qatar. Prior experience managing outsourced workforce operations, casual labor logistics, or HR timekeeping/payroll administration is strongly preferred. Solid understanding of Qatar Labor Law regulations concerning outsourced and temporary staffing. Proficiency in MS Excel (pivot tables, data reconciliation) and familiarity with HR Information Systems / time-attendance software.

Oversee and streamline all daily requests, deployment, and tracking of casual and outsourced labor across all operational departments. Maintain direct daily coordination with third-party labor agencies regarding shift requirements, attendance confirmations, and rate agreements. Coordinate daily onboarding, grooming checks, security badge issuance, and basic property inductions for temporary and casual staff. Monitor daily timekeeping, biometric punch logs, and timesheet validations, ensuring cross-verification with department head approvals. Verify casual labor billing, cross-checking timesheets against supplier invoices to ensure accurate cost allocation and timely submission to Finance. Ensure all third-party personnel comply with Qatar Labor Law, hotel health and safety standards, hygiene protocols, and Kempinski grooming guidelines. Maintain an up-to-date tracking database of outsourced personnel documentation, including valid Qatar IDs (QID), health certificates, and food handler cards.