Sales & Marketing Administrative Assistant

Why Join Us? At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning. Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy. You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling. Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences. About Rosewood Doha: Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members-only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests. Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels & Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations. Our Associate Experience: We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes: - A competitive salary and benefits package - High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl - A birthday day off (because your milestones matter!) - Personalized development plans and continuous learning opportunities to support your career journey These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us. Your Role: Daily Responsibilities - Answer telephone calls to the department and either filter accordingly or take detailed messages. - Check the sales & marketing in-trays on a regular basis and distribute accordingly. - Monitor the sales email inboxes on a regular basis and distribute efficiently. - Produce cover letters for brochure responses and dispatch. - Type and dispatch general office correspondence and contracts. - Ensure all correspondence is stamped and mailed. - File conference contracts, actual and lost bookings. - Manage Sales Managers diaries and be aware of sales team’s movements. Weekly Responsibilities - Collate sales kits/collateral and ensure there is a ready supply. - Ensure all departments have stocks of brochures and manage the brochure inventory. - Update Sales Managers’ weekly activity reports. - Check stationery stock and re-order where necessary. - Ensure general office tidiness. - Produce the weekly Sales & Marketing meeting agenda and minutes. Monthly Responsibilities - Update monthly data of corporate/leisure room nights (hotel productivity). - Manage purchase order log. - P&L Critique. - Produce monthly report focusing on the sales team’s highlights and financial successes. Other - Assist with and conduct site visits as required. - Assist with marketing promotions e.g. mailings. - Assist with the preparation of sales trips, functions, and the organization of familiarization trips. - Perform any other reasonable task as requested. - Assist and attend relevant familiarization trips/entertainment. Self-Management - Plan, organize and use a systematic approach to get things done. - Manage time and resources effectively. - Prioritize actions and manage tasks through to completion. - Actively seek opportunities to develop and learn from experience. - Set high personal performance standards. Communication - Communicate openly and clearly, both written and verbally. - Pitch information at the appropriate level. - Listen to the needs of others before contributing. - Develop positive working relationships at all levels. - Motivate and inspire others to perform. Problem Solving & Decision Making - Collect and analyze relevant information about a problem. - Seek innovative solutions. - Make conscious decision to go for action. - Accept personal responsibility to make things happen. - Constantly review in order to improve. Pro-Active Behavior - Self-reliant, working with minimal control and direction. - Act on your own initiative when appropriate. - Take calculated r