DFF - Workplace Executive

Organization: Dubai GovernmentEducational-level Beginning of the main content section.Return to the home pagePrintable Format Job Description - DFF - Workplace Executive (26003148)Job Description DFF - Workplace Executive - (26003148) About Dubai Future Foundation:Dubai Future Foundation (DFF) was established in 2016 to institutionalize future-shaping for Dubai and strengthen the city’s position as a leading global city of the future. The Foundation works in partnership with government and private-sector entities to imagine, design and accelerate Dubai’s future. Its work spans five strategic areas: future foresight, knowledge dissemination, capacity building, future design and future acceleration. At the heart of DFF’s mandate is turning future-focused ideas and opportunities into tangible outcomes. The Foundation embraces risk-taking, agility and foresight as key attributes in navigating emerging opportunities and challenges. DFF is guided by a core belief that leading in the present is not enough; the future must be actively imagined, designed and executed.Job Description LIFE AT DUBAI FUTURE FOUNDATIONDubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to keep Dubai 10 years ahead, institutionalizing future-oriented thinking and forward-looking methodologies that position Dubai as the leading city of the future.In collaboration with government entities, global institutions, startups, and innovators, DFF drives collective efforts to imagine, design, and execute the best possible future for humanity.Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, the Foundation oversees a portfolio of initiatives that include the Museum of the Future, Area 2071, Dubai Future Accelerators, Dubai Future Labs, Dubai Future Academy, Dubai Future Forum, Dubai Centre for AI, and the Dubai RDI Program.Through these platforms, DFF institutionalizes foresight, enables innovation, builds talent, and designs the systems and industries that will keep Dubai 10 years ahead in every dimension of its future.For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.aeWHERE DOES THIS ROLE FIT INTO THE BIGGER PICTURE?The Workplace Executive plays an important role in ensuring that DFF’s workplace environment operates smoothly, efficiently, and professionally. Sitting at the intersection of workplace operations, administration, coordination, and employee experience, this role supports the day-to-day running of the workplace while ensuring employees, visitors, and stakeholders receive a seamless experience.The role combines strong organisational skills with a service-oriented mindset and requires someone who is equally comfortable managing office logistics, coordinating suppliers, supporting employees, and assisting with workplace events and activities.It is also designed as a genuine growth path, providing broad exposure across workplace operations, administration, coordination, employee experience, and events, building a strong foundation for future roles in corporate services, workplace management, facilities coordination, or employee experience within DFF.ABOUT THE ROLEAs a Workplace Executive, you will support the day-to-day operations of DFF’s workplace environment, ensuring that workplace services, administrative requirements, employee support, and related activities are delivered efficiently and to a high standard.You will coordinate with internal teams, suppliers, and service providers, maintain accurate records, support workplace initiatives and events, and ensure that day-to-day requirements are followed through to completion.The role suits someone who is organised, service-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.KEY RESPONSIBILITIES1. Workplace & Front Office Management• Welcome visitors, delegates, VIPs, and staff in a warm, professional, and culturally appropriate manner.• Manage the front office, answer and direct incoming calls, and respond to general inquiries in person, by phone, and by email.• Maintain the visitor management system, issue visitor badges, and coordinate host notifications.• Ensure reception, meeting, and common areas are always presentable, organised, and aligned with DFF’s workplace standards.• Liaise with security and facilities teams on access control, visitor protocols, and workplace requirements.2. Workplace Administration• Provide day-to-day administrative support to the Workplace team and other departments as required.• Manage courier, mail, and deliveries, both incoming and outgoing.• Maintain office supplies inventory and coordinate procurement requests.• Prepare correspondence, memos, letters, and basic reports as required.• Support meeting room bookings, calendar coordination, and hospit

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KEY RESPONSIBILITIES1. Workplace & Front Office Management• Welcome visitors, delegates, VIPs, and staff in a warm, professional, and culturally appropriate manner.• Manage the front office, answer and direct incoming calls, and respond to general inquiries in person, by phone, and by email.• Maintain the visitor management system, issue visitor badges, and coordinate host notifications.• Ensure reception, meeting, and common areas are always presentable, organised, and aligned with DFF’s workplace standards.• Liaise with security and facilities teams on access control, visitor protocols, and workplace requirements.2. Workplace Administration• Provide day-to-day administrative support to the Workplace team and other departments as required.• Manage courier, mail, and deliveries, both incoming and outgoing.• Maintain office supplies inventory and coordinate procurement requests.• Prepare correspondence, memos, letters, and basic reports as required.• Support meeting room bookings, calendar coordination, and hospit