DFF - Projects Executive (Academy)

Organization: Dubai GovernmentEducational-level Beginning of the main content section.Return to the home pagePrintable Format Job Description - DFF - Projects Executive (Academy) (26003143)Job Description DFF - Projects Executive (Academy) - (26003143) About Dubai Future Foundation:Dubai Future Foundation (DFF) was established in 2016 to institutionalize future-shaping for Dubai and strengthen the city’s position as a leading global city of the future. The Foundation works in partnership with government and private-sector entities to imagine, design and accelerate Dubai’s future. Its work spans five strategic areas: future foresight, knowledge dissemination, capacity building, future design and future acceleration. At the heart of DFF’s mandate is turning future-focused ideas and opportunities into tangible outcomes. The Foundation embraces risk-taking, agility and foresight as key attributes in navigating emerging opportunities and challenges. DFF is guided by a core belief that leading in the present is not enough; the future must be actively imagined, designed and executed.Job Description LIFE AT DUBAI FUTURE FOUNDATIONDubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to institutionalize the envisioned future and forward-thinking methodologies, while positioning Dubai as the leading city of the future. In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity.Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, DFF runs and oversees many future-proofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, etc.DFF’s efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward-thinking and foresight principles contribute to Dubai’s ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight, and a disruptive mindset.For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.aeWHERE DOES THIS ROLE FIT INTO THE BIGGER PICTURE?Projects Executive – support the planning and delivery of academy programs by coordinating stakeholders, supporting application selection cycles, and ensuring delivery readiness across the full program lifecycle.Dubai Future Academy (DFAc) is the capability-building arm of Dubai Future Foundation. It supports Dubai by developing learning opportunities through collaborations with world-class education providers and subject matter experts.The Projects Executive supports the Program and Project Manager by keeping plans organised, coordinating key stakeholders, and helping ensure a smooth experience for participants from start to finish.ABOUT THE ROLEAs a DFAc team member, you will support end-to-end program delivery from planning through close-out. The role suits someone who enjoys organised coordination, clear documentation, and being involved in delivery days.You will support the Program and Project Manager by managing assigned tasks, communicating professionally with stakeholders, handling sensitive information with care, and following up on actions to ensure closure.The role also suits someone who learns quickly, adapts well to change, and is comfortable picking up new tools and ways of working.KEY RESPONSIBILITIES1. Program & Project Support• Support in maintaining workplans, timelines, and task trackers for assigned programs.• Prepare and update simple readiness checklists and run-of-show documents, keeping actions clear and easy to follow.• Coordinate internal inputs needed for delivery, including branding requests, room setup needs, access, and approvals.• Keep program documents organised with clear naming and version control.2. Stakeholder & Speaker Coordination• Coordinate speaker scheduling, confirmations, and follow-ups for assigned sessions.• Prepare and share speaker briefing packs with key details such as timing, format, audience profile, and on-day requirements.• Support basic tech check coordination for online or hybrid sessions by confirming links, slides, and session setup with relevant teams.• Capture meeting notes and action items and follow up to ensure completion.3. Delivery Readiness & On-Ground Support• Coordinate with the Operations Lead to ensure delivery readiness items are confirmed in advance, including venue details, room layout, signage, and participant flow.• Ensure key materials are prepared and available, includi

Program & Project Support: Maintain workplans, timelines, and task trackers for assigned programs; prepare and update readiness checklists and run-of-show documents; coordinate internal inputs for delivery (branding, room setup, access, approvals); organize program documents with clear naming and version control. Stakeholder & Speaker Coordination: Schedule and confirm speakers, share briefing packs with timing, format, audience, and on-day requirements; support tech check coordination for online or hybrid sessions; capture meeting notes and follow up on actions. Delivery Readiness & On-Ground Support: Coordinate with the Operations Lead to confirm delivery readiness items (venue details, room layout, signage, participant flow); ensure materials are prepared and available.