DFF - Executive Assistant

Organization: Dubai GovernmentEducational-level Beginning of the main content section.Return to the home pagePrintable Format Job Description - DFF - Executive Assistant (26003098)Job Description DFF - Executive Assistant - (26003098) About Dubai Future Foundation:Dubai Future Foundation (DFF) was established in 2016 to institutionalize future-shaping for Dubai and strengthen the city’s position as a leading global city of the future. The Foundation works in partnership with government and private-sector entities to imagine, design and accelerate Dubai’s future. Its work spans five strategic areas: future foresight, knowledge dissemination, capacity building, future design and future acceleration. At the heart of DFF’s mandate is turning future-focused ideas and opportunities into tangible outcomes. The Foundation embraces risk-taking, agility and foresight as key attributes in navigating emerging opportunities and challenges. DFF is guided by a core belief that leading in the present is not enough; the future must be actively imagined, designed and executed.Job Description POSITION: EXECUTIVE ASSISTANTLIFE AT DUBAI FUTURE FOUNDATIONDubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to institutionalize the envisioned future and forward-thinking methodologies, while positioning Dubai as the leading city of the future.In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity.Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, the DFF runs and oversees many futureproofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, etc.DFF’s efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward-thinking and foresight principles contribute to Dubai’s ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight and disruptive mindset.For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.aeWHERE DOES THIS ROLE FIT INTO THE BIGGER PICTURE?This role is responsible for supporting the Executive Office through effective coordination, communication, and follow-through on strategic priorities.It supports organizational efficiency by keeping leadership priorities on track, ensuring smooth stakeholder coordination, and enabling effective decision-making.EXECUTIVE ASSISTANTAs the Executive Assistant, you will support the Executive Office in managing strategic priorities, communications, and day-to-day operational flow, ensuring alignment, responsiveness, and efficient execution across leadership initiatives.The Executive Assistant will act as a key coordination point between the Executive Office and internal/external stakeholders, driving follow-through on priority actions and maintaining a well-organized, agile executive environment.YOUR RESPONSIBILITIES• You will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Executive's time.• You will coordinate and track priority initiatives and key action items within the Executive Office, ensuring timely follow-up and execution across stakeholders.• You will support the Executive Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency.• You will liaise with senior internal and external stakeholders on behalf of the Executive Office, maintaining a high level of professionalism, discretion, and responsiveness.• You will monitor incoming requests, correspondence, and matters requiring executive attention, helping prioritize and escalate issues appropriately.• You will support the planning, coordination, and follow-through of high-priority meetings, projects, and cross-functional initiatives.• You will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiatives.• You will maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities.• You will contribute to creating a well-organized, agile, and responsive Executive Office environment that supports effective decision-making and execution.• You will manage confidential and sensitive information with the utmost discretion and professional judgment.• You will process expense reports, invoices, and reimbursements related to the Executive Office.• You wil

You will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Executive's time. You will coordinate and track priority initiatives and key action items within the Executive Office, ensuring timely follow-up and execution across stakeholders. You will support the Executive Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency. You will liaise with senior internal and external stakeholders on behalf of the Executive Office, maintaining a high level of professionalism, discretion, and responsiveness. You will monitor incoming requests, correspondence, and matters requiring executive attention, helping prioritize and escalate issues appropriately. You will support the planning, coordination, and follow-through of high-priority meetings, projects, and cross-functional initiatives. You will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiatives. You will maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities. You will contribute to creating a well-organized, agile, and responsive Executive Office environment that supports effective decision-making and execution. You will manage confidential and sensitive information with the utmost discretion and professional judgment. You will process expense reports, invoices, and reimbursements related to the Executive Office.