Senior Officer- Buildings & Facilities

Beginning of the main content section.Return to the home pagePrintable Format Job Description - Senior Officer- Buildings & Facilities (26001926)Job Description Senior Officer- Buildings & Facilities - (26001926) Job Description Strategy Support departmental objectives by ensuring timely execution of administrative and reporting requirements. Assist in implementing organizational policies, procedures, and compliance requirements within the department. Operations Maintain accurate documentation and records to support decision-making, audit readiness, and information security standards. Manage director schedules, coordinate appointments, and arrange meetings with internal and external stakeholders. Prepare, draft, and register correspondences, circulars, and official letters; ensure timely dispatch and follow-up. Maintain and update departmental files, records, and databases in hard and electronic formats, ensuring confidentiality and compliance with information security protocols. Enter permissions, attendance, and leave data into systems (e.g., Time & Attendance, Tarasul, CRM) and prepare periodic reports. Support onboarding of new employees by coordinating requirements such as PCs, phones, employee cards, and office supplies.Maintain inventory of office supplies, process procurement orders, and coordinate maintenance of office equipment.Attend departmental meetings, prepare minutes, and follow up on assigned action points. Track and close assigned tasks, suggestions, and complaints within approved SLAs using RTA systems. Provide clerical support including scanning, archiving, and organizing documents while ensuring information security measures are applied. Coordinate with HR for employee-related requests (leaves, training, certificates, resignations, etc.). Product / Process ImprovementEnsure systematic filing, record-keeping, and compliance with document control and information security procedures.Recommend improvements in administrative workflows, reporting, and secure document handling. Participate in training on new administrative systems, tools, and information security awareness. Support continuous improvement initiatives by providing feedback from day-to-day operations. Qualifications Diploma/ Bachelor’s degree in relevant field0-1 Years in case of Bachelor’s degree (5+ years in case of Diploma) in related fieldStrong executive communication and professional correspondence skillsKnowledge of general administrative practices and office coordinationExperience in intranet management and content governanceSkilled in presentation design and executive-level reportingUnderstanding of the organization’s business context and operationsProficiency in technical reporting and documentationExperience in committee and team governance activitiesCompetence in knowledge and innovation management practicesAbility to implement policies and ensure compliance managementFamiliarity with quality, health, and safety compliance standardsStrong stakeholder engagement and protocol management capabilities Job Category: AdministrationAdvertiser: Roads and Transport AuthorityDepartment: Buildings & FacilitiesEducational-level: BachelorRequired Nationality: UAE Only Suitable for people with determination: NoMonthly Salary: UnspecifiedSchedule-Time: Full timeJob Posting: 06/07/2026Unposting Date: 12/07/2026