Senior Officer - Procurement (Engineering & Facilities)

MAIN OBJECTIVE OF ROLE To manage and execute end-to-end procurement activities by conducting detailed analysis, sourcing suppliers, negotiating terms, and maintaining vendor relationships, while ensuring timely, cost-effective acquisitions in full alignment with company policies, procedures, and budgetary guidelines. KEY RESPONSIBILITIES Reviews procurement requirements in coordination with relevant departments and prepares RFPs, RFQs, Invitations to Bid, and other tender documents using appropriate sourcing channels. Manages the full procurement cycle by sourcing, evaluating, and negotiating with vendors to secure competitive pricing, quality standards, and delivery terms. Prepares and processes purchase requisitions, bid documents, and purchase orders in compliance with procurement timelines and internal control frameworks. Evaluates supplier performance using defined metrics such as delivery reliability, product or service quality, responsiveness, and pricing consistency. Oversees contract lifecycle performance, including amendments, renewals, and extensions, to ensure continuity of services and minimal operational disruption. Conducts financial evaluations of vendor proposals and presents commercial assessments to approvers to support informed sourcing decisions. Coordinates technical evaluations of shortlisted proposals in collaboration with business units and subject matter experts. Ensures timely preparation of award documentation including signed contracts and purchase orders, mitigating the risk of delays in project delivery. Reviews and analyzes vendor documentation for prequalification and ensures compliance with flydubai’s vendor management policies and due diligence standards. Supports the development and maintenance of the approved vendor list and enhances supplier relationship management with current and prospective suppliers. Facilitates or monitors training sessions on approved procurement systems and processes to ensure user adoption and compliance. Acts as the focal point for procurement-related data requests, supporting internal and external reporting and performance transparency initiatives. Produces dashboards and reports containing qualitative and quantitative analysis of procurement performance, including KPI tracking and departmental insights. Identifies and implements opportunities to improve procurement processes, resolve system functionality issues, and provide first-level support where needed. Maintains complete and accurate records of procurement activities, including contracts, pricing data, transactions, and audit documentation across all stages of the cycle. QUALIFICATIONS Bachelor's Degree (3+ years) Bachelor’s degree in Business Administration, Engineering, Supply Chain or related field. Fluent in English Minimum 5 years of proven experience in Procurement. Years with qualifications: 5 - 7 years COMPETENCIES Customer Focus Teamwork Effective Communication Personal Accountability & Commitment to achieve Resilience & Flexibility (Can do attitude) ISR REQUIREMENTS Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.

Bachelor's Degree (3+ years) Bachelor’s degree in Business Administration, Engineering, Supply Chain or related field. Fluent in English Minimum 5 years of proven experience in Procurement. Years with qualifications: 5 - 7 years

Reviews procurement requirements in coordination with relevant departments and prepares RFPs, RFQs, Invitations to Bid, and other tender documents using appropriate sourcing channels. Manages the full procurement cycle by sourcing, evaluating, and negotiating with vendors to secure competitive pricing, quality standards, and delivery terms. Prepares and processes purchase requisitions, bid documents, and purchase orders in compliance with procurement timelines and internal control frameworks. Evaluates supplier performance using defined metrics such as delivery reliability, product or service quality, responsiveness, and pricing consistency. Oversees contract lifecycle performance, including amendments, renewals, and extensions, to ensure continuity of services and minimal operational disruption. Conducts financial evaluations of vendor proposals and presents commercial assessments to approvers to support informed sourcing decisions. Coordinates technical evaluations of shortlisted proposals in collaboration with business units and subject matter experts. Ensures timely preparation of award documentation including signed contracts and purchase orders, mitigating the risk of delays in project delivery. Reviews and analyzes vendor documentation for prequalification and ensures compliance with flydubai’s vendor management policies and due diligence standards. Supports the development and maintenance of the approved vendor list and enhances supplier relationship management with current and prospective suppliers. Facilitates or monitors training sessions on approved procurement systems and processes to ensure user adoption and compliance. Acts as the focal point for procurement-related data requests, supporting internal and external reporting and performance transparency initiatives. Produces dashboards and reports containing qualitative and quantitative analysis of procurement performance, including KPI tracking and departmental insights. Identifies and implements opportunities to improve procurement processes, resolve system functionality issues, and provide first-level support where needed. Maintains complete and accurate records of procurement activities, including contracts, pricing data, transactions, and audit documentation across all stages of the cycle.