Manager - Administration

About the role

Requirements

• Bachelor of Science (BSc)
• Experience: 10-15 years

Responsibilities

• Site Office Operations: Establish and maintain the temporary site office, utilities, internet connectivity, and daily supply inventory.
• Documentation Control: Manage, organize, and archive critical project paperwork, including blueprints, RFIs, daily logs, and change orders.
• Sub-contractor & Vendor Coordination: Coordinate site access, verify vendor delivery tickets, and track equipment rentals or material receipts.
• Labor & Payroll Administration: Oversee site attendance, process timesheets for laborers, and maintain compliance records for subcontracted workforce.
• Health, Safety, & Compliance: Assist safety officers in maintaining visitor logs, organizing safety inductions, and storing compliance certificates (OSHA/local regulations).
• Petty Cash & Expense Tracking: Manage the on-site petty cash fund, process field invoices, and coordinate with corporate finance for prompt approvals.

Skills

• Document control
• RFI management
• Change order processing
• Vendor coordination
• Timesheet processing
• OSHA/local safety compliance
• Safety inductions
• Compliance certificate handling
• Petty cash management
• Field invoice processing
• Labor payroll administration
• Site office operations
• Payroll/expense reconciliation
• Sub-contractor coordination
• Site logistics