Corporate Documentation Manager UAE National Only

Job Purpose Safeguarding Bank’s interest by ensuring adequate legally binding credit facility and security documents are in place in line with applicable policies, procedures, and standard legal requirements / guidelines. Ensure all activities of the documentation function are accomplished accurately and in a timely manner. Ensure that all documents have been reviewed and found in order, and enforceable as per the laws of the country. Ensure that all risks & controls pertaining to the documentation function are identified in the RCSA and kept up to date. Provide guidance and training to the team members as and when required. Ensure the unit’s standard operating procedures are aligning with the Bank’s and regulatory policy guidelines and ensure strict adherence. Support the Bank’s process reengineering and digitization initiatives. Ensure all management information / reports that are required on a periodic and need basis are produced in a timely manner. Key Result Areas Perform as a checker for all documentation unit activities. Responsible to manage the resources available for accomplishment of various tasks in the department effectively and efficiently. Plan, develop and execute the related improvements in the assigned areas, coordinate and allocate resources with regards to special projects as and when warranted. Review the current process and initiate for further improvement, if requires, via automation. Ensure that all terms and conditions stipulated in the Credit approval have been duly complied with and incorporated in the relevant Facility Agreements. Ensure that all securities / insurance policies have been obtained prior to releasing limits. If not, obtain specific waiver / deferral as mentioned in the Policy & Procedure manuals and monitor for resolution effectively. Ensure that all documents are physically checked/reviewed, and the Documentation Checklist have been signed-off/verified prior to release the limit. Ensure that all physical facility/security documents where facilities are disbursed held in safe custody. To sign-off physically as authorized signatory on facility agreements whilst ensuring that all terms and conditions and commitment are properly reflected in the document. Ensure that annual physical documentation review is done in time. Also, whenever accounts are downgraded, existing documentation are reviewed by the legal immediately. Ensure that all exceptions related to documentation have been captured in internal MIS and monitor until the resolution. Ensure that MBO and KPI of staff members are done in time in order to achieve the corporate objectives. Monitor & ensure perfection of pledge, lien and mortgage of customer assets and to ensure periodic valuation of such assets. Provide necessary advice and support to the stakeholders on documentation issues and liaise with Legal Dept. on legal issues when required. Validation translated customized facility conditions to Arabic language Ensure that job rotation and back-up plan is in place which is essential to enhance staff moral & motivation. Ensure that effective & accurate control is in place on Safe keeping of documents. Ensure to maintain audit rating as “Satisfactory”. Ensure that RCSA is up to date and testing is duly completed as per guidelines. Accurately translate customized facility conditions to Arabic language. Ensure proper and timely implementation of recommendations of Credit Review/ Audit Department and address and deficiencies brought out in the audit process to remedy matters and follow-up till regularization. Represent the Manager – Corporate Documentation in his / her absence on matters pertaining to the documentation process / function.

Safeguard bank's interests by ensuring legally binding credit facility and security documents in line with policies, procedures, and legal guidelines. Ensure documentation activities are accurate and timely; review documents for order and enforceability; maintain Risk Control Self-Assessment (RCSA); provide guidance and training to team; align SOPs with regulatory guidelines; support process reengineering and digitization; produce required management information and reports; manage resources and plan improvements; review processes for automation; ensure terms of credit approvals are incorporated in Facility Agreements; obtain securities/insurance before releasing limits; verify documents and sign off; keep documents in safe custody; act as authorized signatory for facility agreements; perform annual document reviews; review upon account downgrades; track documentation exceptions in MIS; manage staff KPIs/MBOs; monitor perfection of pledge, lien, and mortgage of assets; ensure periodic valuations; advise stakeholders on documentation issues and liaise with Legal Dept; translate facility conditions to Arabic; implement recommendations from Credit Review/Audit; maintain back-up plans and staff morale; ensure audit ratings remain satisfactory; ensure RCSA is up-to-date and tested; represent the Manager – Corporate Documentation in their absence.