Procurement specialist

Position Summary: The Procurement Officer is responsible for executing all activities related to the procurement and delivery of materials, supplies, capital tools and services for RETAL Projects under construction and modification processes At the same capacity, RETAL procurement specialist is responsible of the solicitations authorization and verification processes according to the issued RFP or RFQ or direct purchasing requests in alliance with the nature and policy of the required purchase. This can be achieved by: Aligning Purchasing activities and practical execution to the set polices very strictly Possessing the correct information of the Items and/or Services specification and market trend prices Possessing the required extensive knowledge of local and international laws enabling legal processes and compliance Establishing and maintaining excellent professional relationships with local and offshore suppliers and vendors Identifying costs, fees, and collaterals required to complete the purchasing process with the most cost-efficient indicators Primary Duties & Responsibilities: Black (Strategic Planning): Works with the Head of Procurement to deliver procurement policies, procedures and systems including order processing, order status tracking and delivery. Articulates the Retal mission, vision, objectives within the Purchasing and Contracts Function, to align all procurement activity to the requirements of the overall business plan. Coordinates with the Finance function in regards of procurement decisions in order to become familiar with best practices for improvement in cost-effectiveness and cash flow. Blue (Revenue Generating): Process purchase requisitions / orders within purchasing authority Conducts all purchasing related activities such as order placing, receipt of goods, variance monitoring, Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals Establish and negotiate contract terms and conditions, and maintain supplier relationships Implements and ensures adherence to corporate procurement strategy, policies and procedures Prepare and maintain purchasing records, reports and price lists Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements. Assist in the development of specifications for equipment, materials, and services to be purchased Establishes and maintains a strong business relationship with Subcontractors and Suppliers Reviews, consolidates and processes procurement requests received from requesting sites using the appropriate procurement method (Direct Purchasing, RFQ, RFP, …etc.) depending on the nature of the requested item/service, its value, category, …etc., and in accordance with applicable procurement policies Administers contract performance, including delivery, receipt, warranty, damages and insurance Administers the preparation and issuance of Purchase Orders (PO’s), Requests for Quotations (RFQ’s), Requests for Proposals (RFP’s) and all relevant documents. Monitors supplier and subcontractor performance in accordance with schedule commitments, contractual requirements and quality standards. Reconcile or resolve value discrepancies Coordinates, with the Inventory and site Managers the delivery of materials/ equipment in coordination with requesting department/ projects/ sites, and tracks and expedites delivery of items and materials directly with supplier to the requesting site, as applicable. Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices Address staffing resource needs and supervise purchasing clerks Develop and maintain constructive and cooperative working relationships with colleagues and management Obliged for full compliance and falls in the limits of the policies and regulations pertaining to Loss prevention and fraud control at all times and for all details and aspects of this function. Red (Support Services): Liaises with corporate strategic procurement with matters related to supplier performance to assist in maintaining an up to date a comprehensive vendor base and preferred suppliers list, and manage key vendor relationships on company/ country level. Maintains a flexible integrated procurement management system in coordination with corporate IT and strategic procurement. Negotiates payment terms and discounts with the most important suppliers to secure the most advantageous price and service performance Assists in reviewing tender documentation in relation to pricing including instructions, general and special conditions and requirements, measurements, Bills of Quantity, specifications, and drawings Observes full adherence to the company’s guidelines, policies and procedures in regards to the purchasing process Reports and provides statistical and analytical consolidated reports to procurement Manager Directs all subcontractors work related activities to ensure fulfilment of subcontract work, scop

Oversee procurement activities for RETAL projects, including alignment with policies, processing requisitions and purchase orders, evaluating supplier tenders (RFQ/RFP), negotiating contracts, and maintaining supplier relationships. Develop and implement procurement strategies, ensure compliance with local and international laws, and manage purchasing records, reports, and price lists. Coordinate with Finance on cost-effectiveness and cash flow, work with internal/external stakeholders to determine needs and delivery requirements, prepare specifications for equipment/materials/services, administer contracts and performance (delivery, warranty, damages, insurance), monitor supplier/subcontractor performance, and coordinate with Inventory and site Managers to ensure timely delivery. Liaise with corporate procurement to maintain vendor base, negotiate payment terms, review tender documentation, ensure adherence to guidelines, and provide analytical reports to the Procurement Manager. Direct subcontractor activities to fulfill scope and maintain an up-to-date vendor network across the country.