Document Archiving Specialist

We are seeking a Document Archiving Specialist to digitize large volumes of paper records and maintain an organized electronic archive. The role requires hands-on experience with high-volume document scanning and an electronic archiving or document management system. Key Responsibilities • Prepare, sort, and scan large batches of paper records, including contracts, correspondence, and administrative documents. • Check scanned files for completeness, legibility, and correct page order. Rescan incomplete or unclear documents before filing. • Upload, classify, and index digital records using document types, reference numbers, dates, and department details. • Maintain physical and electronic filing systems so records can be located and retrieved promptly. • Process document requests from authorized staff and track the checkout and return of original records. • Handle confidential documents in line with company procedures and access controls. Requirements • Previous hands-on experience scanning and digitizing large volumes of paper records. • Practical experience using an electronic archiving or document management system to upload, index, search for, and retrieve documents. • Experience operating document scanners, managing PDF files, and maintaining document registers. • Strong attention to detail and the ability to process large batches accurately. Immediate joining is preferred

Previous hands-on experience scanning and digitizing large volumes of paper records. Practical experience using an electronic archiving or document management system to upload, index, search for, and retrieve documents. Experience operating document scanners, managing PDF files, and maintaining document registers. Strong attention to detail and the ability to process large batches accurately.

Prepare, sort, and scan large batches of paper records, including contracts, correspondence, and administrative documents. Check scanned files for completeness, legibility, and correct page order. Rescan incomplete or unclear documents before filing. Upload, classify, and index digital records using document types, reference numbers, dates, and department details. Maintain physical and electronic filing systems so records can be located and retrieved promptly. Process document requests from authorized staff and track the checkout and return of original records. Handle confidential documents in line with company procedures and access controls.