Senior Document Controller - Project

Who we are: Albawani is one of the leading construction and contracting companies in Saudi Arabia. Established in 1991, the company has grown from a small civil works contractor into a major diversified group with operations across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognised for delivering large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. Albawani is known for its strong commitment to quality, safety, and innovation, holding several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia. Job Title : Senior Document Controller - Project Location : Saudi Arabia Role Purpose The Senior Document Controller is responsible for developing, directing, managing, and monitoring the project’s document control system functions and procedures. This role ensures the implementation of efficient workflows and high-quality document management across the organization. The Senior Document Controller plays a critical role in maintaining compliance, accuracy, and accessibility of project documents, supporting the company’s operational and project delivery goals. DUTIES PERFORMED DUTIES PERFORMED & Key Activities Document Control System Management: • Set up and administer the Electronic Document Control system, including procedures, processes, templates, and applications. • Oversee the setup and maintenance of project filing systems and document templates. Document Quality and Compliance: • Check documents for accuracy, completeness, and compliance with project requirements. • Perform registration, dispatch, filing, and archiving formal documents in the company and client’s DMS. Coordination and Communication: • Coordinate with internal teams, suppliers, and clients for document receipt and approval. • Provide training and guidance to team members and stakeholders on document control processes. JOB SPECIFICATIONS Industry / Domain • Construction industry. Necessary Knowledge and Experience • Minimum of 7-10 years of experience in document control or a related field, preferably in the construction or engineering industry. • In-depth knowledge of ISO standards (e.g., ISO 9001) and regulatory requirements related to document control. • Experience in managing project documentation for large-scale construction or engineering projects. • Experience in mentoring and training junior document controllers and team members. • Proficiency in using DMS software (e.g., Aconex, Procore, or similar platforms). Education and Certification Minimum Requirements • Bachelor’s degree in information technology, Computer Science, Engineering, or a related field. • Certification in Document Management Systems (e.g., CDMP or equivalent) is preferred. • Certification in project management (e.g., PMP, PRINCE2) is a plus. Job Specific Technical Skills • Strong understanding of Drawing Office/Document Control procedures. • Proven ability to manage multiple projects and meet tight deadlines. • Excellent verbal and written communication skills. • Ability to identify issues, make timely decisions, and develop innovative solutions. • Ability to work effectively in multidisciplinary teams and share knowledge.

Minimum of 7-10 years of experience in document control or a related field, preferably in the construction or engineering industry. In-depth knowledge of ISO standards (e.g., ISO 9001) and regulatory requirements related to document control. Experience in managing project documentation for large-scale construction or engineering projects. Experience in mentoring and training junior document controllers and team members. Proficiency in using DMS software (e.g., Aconex, Procore, or similar platforms). Bachelor’s degree in information technology, Computer Science, Engineering, or a related field. Certification in Document Management Systems (e.g., CDMP or equivalent) is preferred. Certification in project management (e.g., PMP, PRINCE2) is a plus.

Set up and administer the Electronic Document Control system, including procedures, processes, templates, and applications. Oversee the setup and maintenance of project filing systems and document templates. Check documents for accuracy, completeness, and compliance with project requirements. Perform registration, dispatch, filing, and archiving formal documents in the company and client’s DMS. Coordinate with internal teams, suppliers, and clients for document receipt and approval. Provide training and guidance to team members and stakeholders on document control processes.