Project Design Coordinator - Thermal - Saudi National

Job Title: Project Design Coordinator - Thermal - Saudi Email Id - [email protected] While Applying - please mention in subjectline - Position and Location Roles and responsibilities The Project Design Coordinator to work on behalf of the Client and to be based in Client’s offices in Jeddah/Riyadh, KSA and handle thermal power generation project(s). He shall be responsible for the design review coordination between the EPC Contractor, Project Owner’s Consultant, all the stakeholders of the Owner including the HSE, Operations, IT, Security, etc., Experience and Skill set Engineering Deliverables Coordination • Responsibility under the Project Owner’s office to act as the primary point of contact between the CONSULTANT’s and other project stakeholders, including the EPC contractor, design consultants, and regulatory bodies, to manage the review and approval of engineering deliverables. • Track the submission, review, and approval process for all engineering deliverables, including designs, drawings, specifications, and reports. • Ensure timely dissemination of deliverables to relevant parties, keeping all stakeholders informed about the status and schedule of submissions. Schedule Management • Develop and maintain a detailed schedule for engineering deliverable reviews, approvals, and submissions. • Coordinate with the CONSUTANT and EPC teams to ensure that the deliverables are aligned with the project timeline and milestones. • Monitor progress and flag potential delays, working with stakeholders to mitigate schedule risks. Communication and Stakeholder Engagement • Organize regular meetings (weekly, bi-weekly, monthly) with the CONSUTANT, EPC contractor, and other stakeholders to review the status of engineering deliverables and address any issues or concerns. • Prepare and distribute meeting agendas, minutes, action items, and follow-up on resolutions to ensure smooth communication and coordination. • Develop and maintain effective communication channels to manage information flow among all project participants. Documentation and Quality Control • Ensure that all engineering deliverables are reviewed and approved according to the project’s quality standards and regulatory requirements. • Maintain comprehensive records of all submissions, approvals, revisions, and correspondences related to engineering deliverables. • Assist in the implementation of quality control measures to verify the accuracy and completeness of deliverables. Risk Management • Identify potential risks related to the review and approval of engineering deliverables, including delays, quality issues, and compliance concerns. • Work with the CONSUTANT and project management team to develop and implement risk mitigation strategies. • Maintain a risk register and track the resolution of issues related to engineering deliverables. Change Management • Assist in managing changes to engineering deliverables, ensuring that any changes are properly documented, communicated, and approved according to the project’s change management procedures. • Track and report the impact of changes on project scope, schedule, and budget. Reporting • Prepare regular progress reports on the status of engineering deliverables, highlighting key achievements, issues, and upcoming milestones. • Assist in the preparation of monthly project status reports for the project management team and senior stakeholders. Education and Previous Experience • Bachelor’s degree in Mechanical Engineering, preferably approved by the Saudi Council of Engineers. • PMP (Project Management Professional) certification is an advantage. • Have a minimum of Ten (10) years of relevant experience in large Thermal Power Projects including proven experience in coordinating engineering deliverables and managing stakeholder interactions • Familiarity with thermal/steam power plants, EPC projects, or infrastructure projects is preferred. • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines • Excellent communication and interpersonal skills to effectively engage with various stakeholders. • Proficiency in project management software (e.g., MS Project, Primavera) and document management systems (e.g., SharePoint, Aconex, ThinkProject, etc.,) is preferred. • Strong problem-solving abilities and attention to detail. Location The location will be at the design offices of the Client located in Jeddah or Riyadh in KSA.

Bachelor’s degree in Mechanical Engineering, preferably approved by the Saudi Council of Engineers. PMP (Project Management Professional) certification is an advantage. Have a minimum of Ten (10) years of relevant experience in large Thermal Power Projects including proven experience in coordinating engineering deliverables and managing stakeholder interactions. Familiarity with thermal/steam power plants, EPC projects, or infrastructure projects is preferred. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines. Excellent communication and interpersonal skills to effectively engage with various stakeholders. Proficiency in project management software (e.g., MS Project, Primavera) and document management systems (e.g., SharePoint, Aconex, ThinkProject, etc.) is preferred. Strong problem-solving abilities and attention to detail.

Coordinate engineering deliverables and act as primary point of contact between the CONSULTANTs and other project stakeholders (EPC contractor, design consultants, regulatory bodies) to manage the review and approval of engineering deliverables. Track submission, review, and approval process for all engineering deliverables (designs, drawings, specifications, reports). Ensure timely dissemination of deliverables to relevant parties and keep stakeholders informed about status and schedule. Develop and maintain a detailed schedule for engineering deliverable reviews, approvals, and submissions. Coordinate with the CONSULTANT and EPC teams to align deliverables with project timeline and milestones. Monitor progress and flag potential delays; work with stakeholders to mitigate schedule risks. Organize regular meetings with CONSULTANT, EPC contractor, and other stakeholders to review status and address issues. Prepare and distribute meeting agendas, minutes, action items, and follow-up on resolutions. Develop and maintain effective communication channels to manage information flow among all project participants. Ensure engineering deliverables are reviewed and approved according to quality standards and regulatory requirements. Maintain comprehensive records of submissions, approvals, revisions, and correspondences. Assist in implementing quality control measures to verify deliverables. Identify potential risks related to review and approval of deliverables and work with teams to develop risk mitigation strategies. Maintain a risk register and track resolution of issues. Assist in managing changes to engineering deliverables and track impact on scope, schedule, and budget. Prepare regular progress reports and assist in monthly project status reports.