Procurement Executive

Job Description – Procurement Executive Job Title: Procurement Executive Department: Procurement Industry: Exhibitions, Events & Conferences Location: Dubai, UAE Job Summary We are looking for a proactive and detail-oriented Procurement Executive to manage the sourcing and purchasing of materials, equipment, and services required for exhibitions, events, and company operations. The candidate will be responsible for coordinating with suppliers, negotiating prices, managing purchase orders, and ensuring timely delivery while maintaining cost efficiency and quality standards. Key Responsibilities • Identify, evaluate, and source reliable suppliers and vendors. • Obtain and compare quotations to ensure competitive pricing. • Negotiate prices, payment terms, and delivery schedules with suppliers. • Prepare and process purchase orders and procurement requests. • Coordinate with internal departments to understand purchasing requirements. • Monitor orders and ensure timely delivery of materials and services. • Maintain supplier databases and develop strong vendor relationships. • Verify invoices, delivery notes, and purchase documentation. • Ensure purchased materials meet the required quality standards. • Maintain accurate procurement records and reports. • Coordinate with the finance department regarding payments and supplier invoices. • Source materials, printing, fabrication, logistics, and other event-related requirements. Requirements & Qualifications • Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field. • 2–4 years of experience in procurement or purchasing. • Experience in the exhibitions, events, construction, or fit-out industry is preferred. • Strong negotiation and communication skills. • Knowledge of supplier sourcing and vendor management. • Good understanding of purchase orders, quotations, invoices, and procurement procedures. • Proficiency in MS Office, particularly Excel. • Strong organisational skills and attention to detail. • Ability to work under pressure and manage multiple requirements within tight deadlines.