Events Project Manager

About the role

Requirements

• • Bachelors in event management, marketing, communications, or related field
• • Proven 4+ years of experience in event management of luxury brands or relevant field in UAE
• • Exceptional project direction and management skills, ability to manage multiple timelines and deadlines independently
• • Knowledge of GCC markets with key insights into the luxury sector
• • Strong experience in creating and designing event programs, including event themes, messaging, branding, out of the box ideas and creative approaches to improving audience engagement and interaction
• • Excellent verbal and written communication skills in English
• • Ability to manage multiple projects and remain calm under pressure to meet deadlines
• • Driven, ambitious and enthusiastic about the world of luxury and events
• • Willing to travel, work on weekends or off hours as needed for events
• • Solution focused and a quick thinker
• • Proficiency in Microsoft Office applications

Responsibilities

• • Conceptualization, pitching, budgeting, organization, delivery and management of events in the field of luxury brands within pre-determined budgets
• • Develop and produce detailed proposals for events with timelines, presentations, venues, suppliers, and documentations
• • Manage and work on own Events – to plan, secure, coordinate, organise and arrange all facets of events from initial brief to final activation including: establishing cost projection and managing event budgets, booking and coordinating the venue and accommodations, planning room layouts and the entertainment program, managing the events team and suppliers, guest lists and logistics on site including audio visual equipment, furniture, catering, and giveaways
• • Managing suppliers and overseeing all elements of events to ensure they are produced to reflect the highest standards of the client and ensuring they attract the caliber of guests aligned to the brand
• • Develop communications and client management plans and ensure appropriate ongoing event communications around event schedule, project and budget status, key issues and resolutions
• • Develop ways to reduce event costs and gain new revenue streams at events
• • Leads post-event wrap-up process to assess event outcomes and debrief learnings with cross-functional event teams and client boards.
• • Build strong working relationships with key client contacts at a strategic level to learn more about their event needs and challenges, gaining mutual trust and respect
• • Oversight of external contracts and management of outside agencies when appropriate for key events

Skills

• Event management
• Budgeting
• Vendor management
• Client relationship management
• Proposals and documentation
• Logistics coordination
• Venue and entertainment planning
• Audio visual coordination
• Catering coordination
• Team leadership
• English communication
• Microsoft Office