Document Control Specialist

Job Purpose To manage, control, track and maintain project documentation and correspondence throughout the project lifecycle, ensuring accurate registration, distribution, review, retrieval, archiving and handover in line with project procedures and client requirements. Key Responsibilities • Manage incoming and outgoing correspondence, technical documents, drawings, reports and submittals. • Maintain correspondence trackers, submittal logs, meeting minutes, action registers and reporting records. • Control document numbering, revisions, metadata, distribution and document lifecycle status. • Coordinate document reviews and approvals with engineering, construction, supervision and client teams. • Monitor outstanding documents and follow up with responsible parties to support timely responses and approvals. • Prepare document-control dashboards, status reports and periodic progress updates. • Administer the project Electronic Document Management System (EDMS), including Aconex or equivalent platforms. • Support project close-out, final documentation compilation, archiving and formal handover. Qualifications & Experience • Bachelor’s degree or diploma in Business Administration, Information Management, Engineering Administration or a related field. • Minimum 5 years of relevant document-control experience. • Demonstrated experience in correspondence tracking, meeting minutes, submittal logs and reporting systems. • Proficiency in Microsoft Office; experience with Aconex or another EDMS is highly desirable. • Strong organization, accuracy, communication and follow-up skills. Preferred Competencies • Strong attention to quality, safety and project requirements. • Ability to coordinate effectively within multidisciplinary and multi-stakeholder teams. • Professional communication, reporting and problem-solving skills.

Bachelor’s degree or diploma in Business Administration, Information Management, Engineering Administration or a related field. Minimum 5 years of relevant document-control experience. Demonstrated experience in correspondence tracking, meeting minutes, submittal logs and reporting systems. Proficiency in Microsoft Office; experience with Aconex or another EDMS is highly desirable.

Manage incoming and outgoing correspondence, technical documents, drawings, reports and submittals. Maintain correspondence trackers, submittal logs, meeting minutes, action registers and reporting records. Control document numbering, revisions, metadata, distribution and document lifecycle status. Coordinate document reviews and approvals with engineering, construction, supervision and client teams. Monitor outstanding documents and follow up with responsible parties to support timely responses and approvals. Prepare document-control dashboards, status reports and periodic progress updates. Administer the project Electronic Document Management System (EDMS), including Aconex or equivalent platforms. Support project close-out, final documentation compilation, archiving and formal handover.