Admin Assistant-Procurement Data Center

Key Responsibilities JOB DESCRIPTION Procurement Administration • Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs). • Maintain organized procurement documentation and electronic records. • Update procurement trackers, order status reports, and other monitoring files. Supplier and Quotation Coordination • Send Requests for Quotation (RFQs) to approved or relevant suppliers. • Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation. • Maintain and update supplier contact information and procurement records. Data Center Procurement Support • Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements. • Assist in tracking critical orders to minimize delays that could affect Data Center activities. • Maintain clear records of Data Center procurement requests and their current status. Purchase Order and Delivery Tracking • Monitor open Purchase Orders and maintain an updated delivery schedule. • Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable. • Escalate significant supplier delays or delivery issues to the responsible Procurement team member. Invoice and Payment Documentation • Assist in coordinating supplier invoices with Purchase Orders and supporting documents. • Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing. • Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries. Procurement Reporting and Data Management Prepare periodic reports covering areas including, but not limited to: • Open Purchase Orders • RFQ status • Supplier quotations • Outstanding deliveries • Invoice/payment documentation status • Urgent Data Center procurement requirements • Assist with data preparation for management reports, meetings, audits, and procurement reviews. • Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks. Minimum Qualification • Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline Minimum Experience • 5–10 years of experience in Procurement • Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage. • Good knowledge of procurement documentation and purchasing processes. • Strong computer skills, particularly Microsoft Office. Show more Show less

Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline