Executive Secretary

JASARA PMC is looking for a talented and highly organized Executive Secretary to join our team. In this role, you will provide comprehensive administrative support to our executive management, facilitating their daily activities and ensuring smooth operational workflow. Your ability to manage time effectively, maintain a strong attention to detail, and communicate effectively will be crucial in ensuring the executive team can focus on strategic initiatives. Key Responsibilities: • Manage executive calendars, including scheduling meetings and appointments, and ensuring efficient time management • Prepare and edit correspondence, reports, and presentations for executive meetings • Organize and coordinate travel itineraries, including flights, accommodations, and ground transportation • Act as the primary point of contact between the executive team and internal/external partners • Maintain organized filing systems and ensure the confidentiality of sensitive information • Attend meetings, record minutes, and follow up on action items as necessary • Facilitate communication and collaboration across departments to ensure projects are completed on time • Assist with special projects and perform other administrative duties as assigned Requirements • Proven experience as an Executive Secretary or in a similar administrative role • Bachelor's degree in Business Administration or a related field is preferred • Excellent written and verbal communication skills in both English and Arabic • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong organizational skills and attention to detail • Able to work independently and manage multiple priorities effectively • High level of discretion and confidentiality in handling sensitive information • Strong interpersonal skills and ability to build rapport with diverse stakeholders Benefits • Competitive salary and benefits package • Opportunity to work in a dynamic and growing organization • Make a real impact on Jasara's cybersecurity posture • Be part of a collaborative and supportive team Show more Show less

Proven experience as an Executive Secretary or in a similar administrative role; Bachelor's degree in Business Administration or a related field is preferred; Excellent written and verbal communication skills in both English and Arabic; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Strong organizational skills and attention to detail; Able to work independently and manage multiple priorities effectively; High level of discretion and confidentiality in handling sensitive information; Strong interpersonal skills and ability to build rapport with diverse stakeholders

Manage executive calendars, including scheduling meetings and appointments, and ensuring efficient time management; Prepare and edit correspondence, reports, and presentations for executive meetings; Organize and coordinate travel itineraries, including flights, accommodations, and ground transportation; Act as the primary point of contact between the executive team and internal/external partners; Maintain organized filing systems and ensure the confidentiality of sensitive information; Attend meetings, record minutes, and follow up on action items as necessary; Facilitate communication and collaboration across departments to ensure projects are completed on time; Assist with special projects and perform other administrative duties as assigned