Project Manager - LIONS Riyadh

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene. Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities. About LIONS Riyadh LIONS Riyadh marks a bold new chapter for the world’s most prestigious platform for creative marketing. Launched by Tahaluf in partnership with LIONS and Saudi Arabia’s Ministry of Media, it is a distinct Festival within the global LIONS community, home to the renowned Cannes Lions International Festival of Creativity. Designed to amplify Middle Eastern creativity on the global stage, LIONS Riyadh will showcase the region’s talent, ideas and storytelling while connecting its creative industries with the world’s leading networks, brands and decision-makers. The inaugural three-day Festival takes place at KAFD, Riyadh, from 6–8 December 2027. It will bring together regional and global CMOs, creative leaders, agencies, brands and emerging talent around creative excellence, effectiveness, culture and the future of the industry. Job Description We’re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you! What you will do • Inter-departmental Processes, Milestone, and Risk Management • Coordinate project management systems, procedures and processes to ensure smooth inter-departmental timelines and deadlines. • Evaluate and align processes to improve overall delivery and approval workflows. • Conduct continuous risk assessments, including milestone alignment, resourcing considerations and contingency planning. • Own and maintain the integrated LIONS Riyadh master project plan across all functional workstreams. • Track key dependencies between Content, Marketing, Commercial, Partnerships, Creative and Operations to prevent delays and delivery gaps. • Maintain project risk, issue, decision and action logs and ensure clear ownership and escalation where required. • Support the implementation of the agreed LIONS Riyadh governance structure, ensuring decisions and escalations move through the correct forums. • Challenge timelines and dependencies where necessary to protect critical milestones and overall Festival quality. Stakeholder Management and Reporting • Manage stakeholder interactions across internal teams and external partners at all levels. • Ensure clear communication and reporting to internal and external stakeholders throughout the event lifecycle. • Prepare clear project-status reporting for the Event Leadership Group and senior stakeholders, highlighting progress, risks, decisions and required actions. • Coordinate information flow between Tahaluf, LIONS Riyadh stakeholders, partners and functional leads. • Support senior stakeholder meetings, ensuring decisions, owners and deadlines are captured and followed through. • Build strong working relationships across teams while maintaining clear accountability for delivery. Event Delivery and Coordination • Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager. • Direct onsite staff and team members to ensure successful event delivery. • Oversee non-department-tied deliverables such as badging and merchandise rollout. • Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects. • Coordinate cross-functional Festival initiatives that sit across multiple departments or do not have a single functional owner. • Support delivery of key Festival experiences, ensuring commercial, content, creative and operational requirements are aligned. • Work closely with Operations to ensure project decisions are translated effectively into onsite delivery. • Support readiness planning, rehearsals and final pre-event checks across all workstreams. Production and Speaker Management • Manage the collation of speaker assets where required, from confirmation through to final presentation delivery. • Support smooth execution of event production and logistics. • Manage speaker logistics where necessary. • Coordinate closely with Content and Production teams to ensure key speaker, stage and programme dependencies are reflected in the overall project plan. • Track delivery of high-profile or cross-functional content moments requiring input from multiple teams. Meeting Management • Manage minutes and tasks reporting, tracking, and monitoring. • Coordinate recurring project and governance meetings, ensuring agendas are focused on decisions, risks and critical dependencies. • Maintain clear records of decisions, approvals and ownership. • Follow up proactively with workstream leads to ensure actions are completed against agreed deadlines. • Escalate unresolved issues appropriately and early. Post-Event Evaluation and Reporting • Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.

Note: The posting does not clearly delineate a standalone 'Requirements' or 'Qualifications' section with explicit bullet points. The role describes responsibilities and expectations throughout, but there is no distinct requirements block to extract. Therefore, this field is null.

Inter-departmental Processes, Milestone, and Risk Management; Coordinate project management systems, procedures and processes to ensure smooth inter-departmental timelines and deadlines; Evaluate and align processes to improve overall delivery and approval workflows; Conduct continuous risk assessments, including milestone alignment, resourcing considerations and contingency planning; Own and maintain the integrated LIONS Riyadh master project plan across all functional workstreams; Track key dependencies between Content, Marketing, Commercial, Partnerships, Creative and Operations to prevent delays and delivery gaps; Maintain project risk, issue, decision and action logs and ensure clear ownership and escalation where required; Support the implementation of the agreed LIONS Riyadh governance structure, ensuring decisions and escalations move through the correct forums; Challenge timelines and dependencies where necessary to protect critical milestones and overall Festival quality; Manage stakeholder interactions across internal teams and external partners at all levels; Ensure clear communication and reporting to internal and external stakeholders throughout the event lifecycle; Prepare clear project-status reporting for the Event Leadership Group and senior stakeholders, highlighting progress, risks, decisions and required actions; Coordinate information flow between Tahaluf, LIONS Riyadh stakeholders, partners and functional leads; Support senior stakeholder meetings, ensuring decisions, owners and deadlines are captured and followed through; Build strong working relationships across teams while maintaining clear accountability for delivery; Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager; Direct onsite staff and team members to ensure successful event delivery; Oversee non-department-tied deliverables such as badging and merchandise rollout; Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects; Coordinate cross-functional Festival initiatives that sit across multiple departments or do not have a single functional owner; Support delivery of key Festival experiences, ensuring commercial, content, creative and operational requirements are aligned; Work closely with Operations to ensure project decisions are translated effectively into onsite delivery; Support readiness planning, rehearsals and final pre-event checks across all workstreams; Manage the collation of speaker assets where required, from confirmation through to final presentation delivery; Support smooth execution of event production and logistics; Manage speaker logistics where necessary; Coordinate closely with Content and Production teams to ensure key speaker, stage and programme dependencies are reflected in the overall project plan; Track delivery of high-profile or cross-functional content moments requiring input from multiple teams; Manage minutes and tasks reporting, tracking, and monitoring; Coordinate recurring project and governance meetings, ensuring agendas are focused on decisions, risks and critical dependencies; Maintain clear records of decisions, approvals and ownership; Follow up proactively with workstream leads to ensure actions are completed against agreed deadlines; Escalate unresolved issues appropriately and early; Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.