Fleet Supervisor

Fleet Supervisor (Regional) Job Summary The Fleet Supervisor (Regional) is responsible for managing regional fleet operations, including buses, vans, and service vehicles used to transport the workforce between accommodation and client sites. The role oversees fleet costs, vehicle utilisation, maintenance, safety, regulatory compliance, driver workforce management, and operational performance to ensure reliable and efficient transportation services. Key Responsibilities • Regional Fleet Cost and Performance Management: Manage the regional fleet budget, including fuel, maintenance, leasing/ownership, drivers, and fines. Monitor cost per kilometre and cost per vehicle against budget, analyse variances, and implement corrective actions. • Supplier Invoices and Statements of Account: Review and approve supplier invoices and statements of account for fuel, maintenance, leasing, insurance, and spare parts. Reconcile charges against vehicle records and work orders, investigate discrepancies, and dispute unjustified costs. • Fleet Utilisation and Route Optimisation: Develop and review regional route plans, consolidate trips, optimise fleet size according to operational demand, and use GPS tracking and fleet data to minimise idle vehicles, unnecessary mileage, and unauthorised vehicle use. • Vehicle Maintenance and Compliance: Ensure preventive maintenance schedules are followed and that vehicle inspections, registration, insurance, permits, and roadworthiness requirements remain valid. Monitor vehicle availability and minimise downtime. • Fleet Safety and Operating Procedures: Enforce driver operating procedures and road-safety standards. Review and investigate incidents, ensure compliance with driving licence requirements, rest hours, and vehicle checks, and follow up on corrective actions. • Driver Workforce Management: Plan driver staffing levels according to operational demand and manage driver rosters, day/night shifts, attendance, leave coverage, performance, and conduct through Fleet Operations Coordinators. • Project Mobilisation and Demobilisation: Coordinate transportation requirements for new project mobilisation, project demobilisation, and changes in workforce demand to ensure sufficient vehicles and drivers are available on time. • Operational Reporting and Performance Improvement: Prepare and review monthly regional fleet performance reports covering trips, kilometres, fuel consumption, vehicle utilisation, availability, incidents, and cost per kilometre. Identify improvement opportunities and implement initiatives to improve efficiency and service delivery. • Team Leadership and Coordination: Supervise Fleet Operations Coordinators and drivers, establish performance expectations, address operational issues, and ensure effective coordination across shifts and project locations. Qualifications and Requirements • Bachelor's degree in Logistics, Transport, Supply Chain Management, Engineering, or a related field. • Minimum of 6 years of experience in fleet or transport operations, including at least 2 years supervising large driver teams, preferably in workforce transportation or passenger transport. • Proven experience managing regional fleet budgets, controlling fuel and maintenance costs, reconciling supplier invoices and statements of account, and analysing cost per kilometre. • Hands-on experience with GPS tracking, telematics, route-planning tools, and fleet-management systems. • Strong Microsoft Excel skills and experience preparing operational reports, analysing fleet performance, and monitoring KPIs. • Good knowledge of vehicle maintenance schedules, roadworthiness requirements, periodic inspections, registration, insurance, and road-safety regulations. • Experience managing and supervising a multicultural driver workforce, including shift planning, attendance, performance, and operational discipline. • Strong analytical, problem-solving, supplier-management, and decision-making skills, with the ability to resolve urgent operational issues effectively. • Fluency in Arabic and English. • Valid driving licence. • Willingness to travel within the assigned region and remain available outside normal office hours for operational escalations. Show more Show less

Bachelor's degree in Logistics, Transport, Supply Chain Management, Engineering, or a related field. Minimum of 6 years of experience in fleet or transport operations, including at least 2 years supervising large driver teams, preferably in workforce transportation or passenger transport. Proven experience managing regional fleet budgets, controlling fuel and maintenance costs, reconciling supplier invoices and statements of account, and analysing cost per kilometre. Hands-on experience with GPS tracking, telematics, route-planning tools, and fleet-management systems. Strong Microsoft Excel skills and experience preparing operational reports, analysing fleet performance, and monitoring KPIs. Good knowledge of vehicle maintenance schedules, roadworthiness requirements, periodic inspections, registration, insurance, and road-safety regulations. Experience managing and supervising a multicultural driver workforce, including shift planning, attendance, performance, and operational discipline. Strong analytical, problem-solving, supplier-management, and decision-making skills, with the ability to resolve urgent operational issues effectively. Fluency in Arabic and English. Valid driving licence. Willingness to travel within the assigned region and remain available outside normal office hours for operational escalations.

Regional Fleet Cost and Performance Management: Manage the regional fleet budget, including fuel, maintenance, leasing/ownership, drivers, and fines. Monitor cost per kilometre and cost per vehicle against budget, analyse variances, and implement corrective actions. Supplier Invoices and Statements of Account: Review and approve supplier invoices and statements of account for fuel, maintenance, leasing, insurance, and spare parts. Reconcile charges against vehicle records and work orders, investigate discrepancies, and dispute unjustified costs. Fleet Utilisation and Route Optimisation: Develop and review regional route plans, consolidate trips, optimise fleet size according to operational demand, and use GPS tracking and fleet data to minimise idle vehicles, unnecessary mileage, and unauthorised vehicle use. Vehicle Maintenance and Compliance: Ensure preventive maintenance schedules are followed and that vehicle inspections, registration, insurance, permits, and roadworthiness requirements remain valid. Monitor vehicle availability and minimise downtime. Fleet Safety and Operating Procedures: Enforce driver operating procedures and road-safety standards. Review and investigate incidents, ensure compliance with driving licence requirements, rest hours, and vehicle checks, and follow up on corrective actions. Driver Workforce Management: Plan driver staffing levels according to operational demand and manage driver rosters, day/night shifts, attendance, leave coverage, performance, and conduct through Fleet Operations Coordinators. Project Mobilisation and Demobilisation: Coordinate transportation requirements for new project mobilisation, project demobilisation, and changes in workforce demand to ensure sufficient vehicles and drivers are available on time. Operational Reporting and Performance Improvement: Prepare and review monthly regional fleet performance reports covering trips, kilometres, fuel consumption, vehicle utilisation, availability, incidents, and cost per kilometre. Identify improvement opportunities and implement initiatives to improve efficiency and service delivery. Team Leadership and Coordination: Supervise Fleet Operations Coordinators and drivers, establish performance expectations, address operational issues, and ensure effective coordination across shifts and project locations.