Logistics Officer

Primary objective: The Logistics Officer is responsible for coordinating and supporting logistics activities to ensure the timely, efficient, and cost effective receipt, storage, handling, and distribution of goods and supplies across Misk Schools. The role involves coordinating deliveries and transportation, maintaining accurate inventory and logistics records, monitoring the condition and availability of received goods, and ensuring that supplies are delivered to the relevant schools and departments in accordance with operational requirements. The Logistics Officer works closely with internal stakeholders, suppliers, and service providers to resolve logistical issues, maintain service quality, and support the smooth and effective operation of procurement and logistics activities. Areas of responsibility: • Receive and review purchase orders, coordinate with suppliers and internal departments, and ensure the accuracy and completeness of all required information and supporting documentation. • Demonstrate advanced proficiency in Microsoft Excel, including data management, analysis, advanced formulas and functions, Pivot Tables, and the preparation of procurement reports. • Utilize Microsoft Power BI to integrate procurement data from multiple sources and systems, develop interactive dashboards. • Support the management of supplier relationships, monitor compliance with quality standards and delivery requirements, communicate with suppliers regarding order status, resolve issues and disputes, and maintain accurate and updated supplier records. • Prepare and maintain accurate and up-to-date records of receiving status, tracking and scheduling pending deliveries, following up on outstanding deliveries and uploading receiving documentation. • Ensure all procurement activities comply with Misk Schools' approved procurement policies and procedures, as well as applicable laws and regulations. • Work collaboratively with colleagues across departments, promote effective communication, and contribute to achieving organizational objectives. • Understand and prioritize the needs and expectations of internal and external stakeholders, ensuring efficient and professional service delivery in accordance with approved policies and procedures. • Demonstrate flexibility and adaptability in responding to changing business requirements, managing priorities, and supporting the organization's operational needs. • Contribute to the continuous improvement of procurement systems, processes, and procedures by identifying opportunities for automation, streamlining workflows, enhancing operational efficiency, and reducing manual activities. • Maintain, organize, and archive historical procurement records and supporting documentation, ensuring accuracy, accessibility, and compliance with audit and record retention requirements. • Undertake additional duties as and when required by the line manager. Safeguarding: The post holder will be required to safeguard and promote the welfare of children and young people and follow the school’s safeguarding policies and the staff code of conduct. They will directly support the designated safeguarding lead as a priority to ensure the safety and wellbeing of all students at the school. Qualifications: Bachelor's degree in business, supply chain management, procurement, or any related field (essential). Experience: 2+ years of relevant experience. Skills, Knowledge and Abilities: • Ability to Analyze Data. • Ability to communicate clearly in written and spoken English and Arabic with colleagues and external agencies. • Time Management skills. • Communication skills. • Problem-solving skills. • Analytical skills. • Attention to details. • Strong organizational skills. • Familiarity with procurement software. • Ability to work independently. Show more Show less