Purchasing Manager

Additional Information Job Number 26132314 Job Category Finance & Accounting Location 6 Palace Avenue, P.O. Box 30, Manama, BahrainVIEW ON MAP Schedule Full Time Located Remotely? N Position Type Management JOB SUMMARY Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories. CANDIDATE PROFILE Education And Experience 4-year bachelor's degree in Finance and Accounting or related major. or a minimum of 2 years’ experience in Purchasing or a related field. CORE WORK ACTIVITIES Managing Work, Projects, Policies, and Standards for Purchasing Across Departments • Generates and provides accurate and timely results in the form of reports, presentations, etc. • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. • Assures sanitation compliance. • Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability. • Orders all food and beverage based on business needs. • Assists Executive Chef in maintaining/lower budgeted food/controllable costs. • Delegates and enforces first in/first out inventory rotation for all storeroom products. • Maintains sanitation and safety standards as specified in the brand guidelines. • Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets. • Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels. • Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs. • Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered. • Uses existing computer programs to perform daily and period end food and beverage costs. • Maintains inventory controls for proper levels, dating, rotation, requisitions, etc. • Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties). • Completes period end inventory according to Food and Beverage and Accounting standard operation procedures. • Calculates figures for food and beverage inventory. • Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef. • Ensures all LSOP's are adhered to by all employees. • Receives and inspects all deliveries. • Maintains an accurate controllable log and beverage perpetual • Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures. Demonstrating and Applying Accounting Knowledge to Purchasing Operations • Demonstrates knowledge of job-relevant issues, products, systems, and processes. • Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. • Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. • Keeps up-to-date technically and applying new knowledge to your job. Supporting Purchasing Operations • Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. • Ensure disciplinary situations are addressed in timely fashion and with consistency. • Ensures performance reviews are completed on a timely basis for supervisors and non-management employees. Maintaining Finance and Accounting Goals • Submits reports in a timely manner, ensuring delivery deadlines. • Ensures profits and losses are documented accurately • Achieves and exceeds goals including performance goals, budget goals, team goals, etc • Develops specific goals and plans to prioritize, organize, and accomplish your work. • Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued. Additional Responsibilities • Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. • Analyzes information and evaluating results to choose the best solution and solve problems. • Interacts with kitchen staff, vendors and Executive Chef. • Uses existing computer programs effectively to post invoices, update items and costs. • Attends and participates in all pertinent meetings. • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources. • Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner. Managing Discipline Work, Projects, and Policies • Coordinates and implements accounting work and projects as assigned. • Coordinates, implements, and follows up on audits for all areas of property operations. • Complies with Federal and State laws applying to operations procedures. • Generates and provides accurate and timely results in the form of reports, presentations, etc. • Analyzes information and evaluates results to choose the best solution and solve problems. • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. • Balances ledgers. Supporting Property Operations • Works with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution. • Reviews comment cards, guest satisfaction results and other data to identify areas of improvement. • Evaluates if discipline teams are meeting service needs and provides feedback to teams. • Participates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place. • Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities. • Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken. • Works with team to put sustainable work processes and systems in place that support the execution of the strategy. • Reviews reports and financial statements to determine operations performance against budget. • Communicates a clear and consistent message regarding departmental goals to produce desired results. Managing and Monitoring Activities that Affect the Customer and Guest Experience • Provides excellent customer service by being readily available/approachable for all customers and guests. • Takes proactive appr

4-year bachelor's degree in Finance and Accounting or related major. or a minimum of 2 years’ experience in Purchasing or a related field.

Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories. CORE WORK ACTIVITIES: Managing Work, Projects, Policies, and Standards for Purchasing Across Departments; Generating and providing accurate and timely results in reports and presentations; Compiling, codes, categorizing, calculating, tabulating, auditing, or verifying information or data; Assuring sanitation compliance; Assisting Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability; Ordering all food and beverage based on business needs; Assisting Executive Chef in maintaining/lowering budgeted costs; Delegating and enforcing first in/first out inventory rotation for all storeroom products; Maintaining sanitation and safety standards; Ensuring proper safeguards for security of storeroom assets; Enforcing item use-up with storeroom personnel and kitchen management; Communicating with kitchen, restaurant management and vendors to ensure timing of deliveries; Checking invoice against shipment; Using computer programs for daily and period end costs; Maintaining inventory controls; Completing administrative tasks; Completing period end inventory; Calculating figures for inventory; Ensuring price and product availability issues are communicated; Ensuring LSOPs adhered to by all employees; Receiving and inspecting deliveries; Maintaining a controllable log and beverage perpetual; Ensuring accurate administration of invoices. Demonstrating and Applying Accounting Knowledge to Purchasing Operations; Supporting Purchasing Operations; Maintaining Finance and Accounting Goals; Submitting reports timely; Ensuring profits and losses are documented; Achieving goals; Developing goals and plans; Monitoring taxes. Additional Responsibilities: Provides information to supervisors and colleagues; Analyzes information and evaluates results; Interacts with kitchen staff and vendors; Posts invoices and costs; Attends meetings; Provides direction regarding accounting and budgeting policies; Updates executives on relevant information. Managing Discipline, Work, Projects, and Policies: Coordinates and implements accounting work and audits; Complies with laws; Balances ledgers. Supporting Property Operations: Works with operations teams to align strategy; Reviews guest feedback data; Evaluates discipline teams; Participates in property walk-throughs; Tours building regularly; Reviews findings with leadership; Implements sustainable processes; Reviews reports and financial statements against budget; Communicates departmental goals. Managing and Monitoring Activities affecting Customer Experience: Provides excellent customer service; Proactive engagement with customers and guests.