Board Affairs Director

Main Purpose: The Director of Board Affairs is responsible for the end-to-end operational, logistical, and administrative management of the Board of Directors. Serving as the primary operational bridge between Executive Leadership, the Board Chair, and Board Members, this role focuses on seamless meeting execution, high-touch director support, agenda coordination, and official board documentation. Area of Responsibility: 1. Board Operations & Meeting Management • Oversee the end-to-end operational planning and execution for all regular, special, and annual Board and Committee meetings. • Partner with the Executive Leadership Team to define meeting agendas, align strategic priorities, and track open action items. • Direct all meeting logistics, including venue selection, catering, travel arrangements, technology setup, and digital board portal administration. • Ensure high-quality Board materials (decks, background briefs, executive summaries) are collected, formatted, and distributed securely on schedule. 2. Director Relations & Onboarding • Act as the primary, high-touch point of contact for Board Directors regarding schedules, requests, and administrative support. • Design and manage the operational orientation and onboarding process for new Board Directors. • Coordinate director attendance, compensation processing, expense reimbursements, and travel arrangements. • Organize Board retreats, dinners, and off-site strategic sessions. 3. Documentation & Board Communications • Draft, finalize, and archive accurate official Board meeting minutes, resolutions, and decision logs. • Maintain organized, centralized corporate records, board rosters, committee memberships, and historic meeting archives. • Facilitate clear, timely communication channels between C-Suite executives and Board Members between formal meetings. • Manage secure access and permissions within the board portal software. Educational Qualification: Bachelor’s degree in Business Administration, Law, or a related field required. Work Experience: 9-12 years of experience in executive administration and board operations Required Skills: • Executive Relations & Discretion: Exceptional emotional intelligence, tact, and professional discretion; ability to build trust and maintain positive relationships with C-Suite executives and high-profile Board Members. • Written Communication & Documentation: Superior drafting and editing abilities, specifically for taking accurate, clear meeting minutes and synthesizing executive briefs. • Proactive Problem Solving: Strong ability to anticipate executive needs, resolve calendar or logistical friction points independently, and adapt quickly under changing timelines. • Agenda & Action Item Tracking: Rigorous attention to detail in tracking follow-up items, board deliverables, and executive action plans between scheduled meetings. Show more Show less

1. Board Operations & Meeting Management: Oversee end-to-end operational planning and execution for all regular, special, and annual Board and Committee meetings; Partner with the Executive Leadership Team to define meeting agendas, align strategic priorities, and track open action items; Direct all meeting logistics, including venue selection, catering, travel arrangements, technology setup, and digital board portal administration; Ensure high-quality Board materials (decks, background briefs, executive summaries) are collected, formatted, and distributed securely on schedule. 2. Director Relations & Onboarding: Act as the primary, high-touch point of contact for Board Directors regarding schedules, requests, and administrative support; Design and manage the operational orientation and onboarding process for new Board Directors; Coordinate director attendance, compensation processing, expense reimbursements, and travel arrangements; Organize Board retreats, dinners, and off-site strategic sessions. 3. Documentation & Board Communications: Draft, finalize, and archive accurate official Board meeting minutes, resolutions, and decision logs; Maintain organized, centralized corporate records, board rosters, committee memberships, and historic meeting archives; Facilitate clear, timely communication channels between C-Suite executives and Board Members between formal meetings; Manage secure access and permissions within the board portal software.