Temporary Procurement Assistant / Coordinator

Our client, a leading international exhibition organiser based in Dubai, is seeking a highly organised and proactive Temporary Procurement Assistant / Coordinator to support its procurement team during a busy project period. Duration: 3 months | Location: Dubai, UAE (on-site) | Reports to: Procurement Department Key Responsibilities • Supplier Registration & Management: handle end-to-end supplier registration in internal systems, keeping all documentation accurate and up to date. • Purchase Requisition Management: ensure all PR processes follow company policy, from creation to dispatch and follow-up. • Data Management & Reporting: maintain accurate procurement data, using advanced Excel for data entry, analysis and reporting. • Market Knowledge (Exhibition Industry): identify potential suppliers, evaluate their offerings and support cost-effective purchasing decisions. • Quote & Proposal Handling: receive, evaluate and compare supplier quotations and proposals. • Vendor Communication: act as the main point of contact for supplier enquiries. • Administrative Support: provide general admin support to the procurement department. • Compliance: make sure all procurement activity follows company guidelines and regulations. Skills & Qualifications • Proven experience in a procurement or administrative role, ideally in a fast-paced environment • Experience managing supplier registration and keeping supplier records accurate • Solid practical experience with Local Purchase Order (LPO) processes and rules • Excellent Microsoft Excel skills for data management and reporting • Good knowledge of the exhibition industry market and its procurement practices • Familiarity with procurement software, Zoho or SAP S/4HANA is an advantage • Strong organisation skills and close attention to detail • Able to manage multiple tasks, prioritise and meet deadlines • Excellent written and verbal communication • Proactive and self-motivated, able to work independently and in a team • Bachelor's degree in Business Administration, Supply Chain Management or a related field preferred Candidates must be based in the UAE and available to start at short notice. Show more Show less

Key responsibilities: Supplier Registration & Management: handle end-to-end supplier registration in internal systems, keeping all documentation accurate and up to date. Purchase Requisition Management: ensure all PR processes follow company policy, from creation to dispatch and follow-up. Data Management & Reporting: maintain accurate procurement data, using advanced Excel for data entry, analysis and reporting. Market Knowledge (Exhibition Industry): identify potential suppliers, evaluate their offerings and support cost-effective purchasing decisions. Quote & Proposal Handling: receive, evaluate and compare supplier quotations and proposals. Vendor Communication: act as the main point of contact for supplier enquiries. Administrative Support: provide general admin support to the procurement department. Compliance: make sure all procurement activity follows company guidelines and regulations.