Document Controller

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Document Controller - Responsibilities • Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements. • Revises system or schedule as required to ensure timely approvals and distribution. • Ensures changes to documents are completed in a timely fashion to meet set deadlines. • Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications. • Tracks and maintains comprehensive records of all documents throughout their lifecycle. • Follows standardized procedures while exercising discretion as needed to complete project objectives. • Maintains and updates the document tracking and production system to ensure accuracy and accessibility. • Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence. • Produces and distributes copies of drawings and documents to production teams and company employees as required. • Verifies that all completed documents have been signed-off by appropriate personnel before distribution. • Distributes copies of documents to designated personnel in accordance with established protocols. • Implements and adheres to company quality assurance program procedures and documentation standards. • Manages document version control and revision tracking to prevent the use of outdated or superseded materials. • Communicates with project stakeholders regarding document status, changes, and compliance requirements. • Maintains document management databases and systems, ensuring data integrity and system functionality. Qualifications Document Controller - Qualifications Required Qualifications: • Minimum 5 years of professional experience in document control, document management, or a related administrative role • Proven expertise in managing document lifecycle processes, including creation, review, approval, distribution, and archival • Demonstrated proficiency with document management systems and databases • Strong knowledge of version control and revision tracking procedures • Excellent organizational and attention-to-detail skills with the ability to manage multiple documents and deadlines simultaneously • Proficiency in Microsoft Office Suite and document management software • Ability to communicate effectively with cross-functional teams and project stakeholders • Understanding of quality assurance standards and compliance documentation requirements • High school diploma or equivalent; Associate's degree preferred Preferred Qualifications: • 7+ years of document control experience in a project-based or manufacturing environment • Experience with enterprise-level document management systems (DMS) or engineering document control platforms • Familiarity with ISO 9001 or other quality management system standards • Project management certification or training • Experience coordinating with multiple suppliers and external stakeholders • Knowledge of CAD systems and technical drawing management • Certification in document management or records management Additional Information At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. ReqID: J10162031 Business Line: B&P - Buildings & Places Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On-Site Show more

Minimum 5 years of professional experience in document control, document management, or a related administrative role; Proven expertise in managing document lifecycle processes, including creation, review, approval, distribution, and archival; Demonstrated proficiency with document management systems and databases; Strong knowledge of version control and revision tracking procedures; Excellent organizational and attention-to-detail skills with the ability to manage multiple documents and deadlines simultaneously; Proficiency in Microsoft Office Suite and document management software; Ability to communicate effectively with cross-functional teams and project stakeholders; Understanding of quality assurance standards and compliance documentation requirements; High school diploma or equivalent; Associate's degree preferred

Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements; Revises system or schedule as required to ensure timely approvals and distribution; Ensures changes to documents are completed in a timely fashion to meet set deadlines; Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications; Tracks and maintains comprehensive records of all documents throughout their lifecycle; Follows standardized procedures while exercising discretion as needed to complete project objectives; Maintains and updates the document tracking and production system to ensure accuracy and accessibility; Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence; Produces and distributes copies of drawings and documents to production teams and company employees as required; Verifies that all completed documents have been signed-off by appropriate personnel before distribution; Distributes copies of documents to designated personnel in accordance with established protocols; Implements and adheres to company quality assurance program procedures and documentation standards; Manages document version control and revision tracking to prevent the use of outdated or superseded materials; Communicates with project stakeholders regarding document status, changes, and compliance requirements; Maintains document management databases and systems, ensuring data integrity and system functionality.