Administrative Assistant

We’re Hiring: Administrative Assistant – Dubai New Beginning is looking for a highly organized, proactive, and detail-oriented Administrative Assistant to join our Dubai team. New Beginning is a boutique business development consultancy working across multiple sectors including F&B, hospitality, aviation, retail, real estate, tourism, logistics, marketing, and project development. Our work is fast-paced, diverse, and highly project-driven, and this role will sit at the center of both our internal operations and external coordination. The Administrative Assistant will support the day-to-day running of the office while also playing an active role in operations, project coordination, and client-facing communication. We are looking for someone who is comfortable managing schedules and documentation, following up across teams, coordinating with suppliers and partners, and communicating professionally with clients when required. The role requires someone who can bring structure to a busy environment, stay on top of multiple moving parts, and represent New Beginning professionally across both internal and external interactions. Key Responsibilities • Manage calendars, meetings, appointments, and internal schedules • Coordinate meetings, calls, travel arrangements, and general logistics when required • Prepare, organize, and maintain documents, presentations, trackers, reports, and records • Support consultants and management with day-to-day administrative and operational requirements • Assist with project coordination, follow-ups, deadlines, and internal task tracking • Liaise with clients, suppliers, partners, and external stakeholders in a professional manner • Support client-facing coordination, including scheduling, documentation, follow-ups, and meeting preparation • Handle correspondence, emails, phone calls, and general office communication • Maintain organized digital and physical filing systems • Support data entry, reporting, and internal documentation • Follow up on pending approvals, documents, meetings, quotations, and operational requirements • Coordinate with different departments to ensure tasks are progressing as planned • Support office organization, supplies, and general day-to-day operational needs • Assist in preparing meeting notes, agendas, and follow-up actions where required • Maintain confidentiality when handling sensitive company, client, and project information What We’re Looking For • Previous experience in an administrative, executive support, operations coordination, or office support role • Strong organizational and time-management skills • Excellent attention to detail and strong follow-up capabilities • Professional written and verbal communication skills • Confidence in dealing with clients and external stakeholders • Ability to manage multiple priorities in a fast-paced and dynamic environment • Proficiency in Microsoft Office, Excel, PowerPoint, email, calendars, and digital filing systems • Ability to prepare professional documents, trackers, and presentations • Proactive, reliable, and solution-oriented working style • Strong interpersonal skills and ability to work collaboratively across different teams • Ability to work independently and take ownership of assigned tasks • Experience within consultancy, professional services, hospitality, marketing, or project-based environments is an advantage • Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred Location: Dubai, UAE Employment Type: Full-time, On-site If you are highly organized, resourceful, professional, and enjoy working across administration, operations, and client coordination in a dynamic environment, we would love to hear from you. Show more Show less

Previous experience in an administrative, executive support, operations coordination, or office support role. Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred. Proficiency in Microsoft Office, Excel, PowerPoint, email, calendars, and digital filing systems. Ability to prepare professional documents, trackers, and presentations. Strong organizational and time-management skills. Excellent attention to detail and strong follow-up capabilities. Professional written and verbal communication skills. Confidence in dealing with clients and external stakeholders. Ability to manage multiple priorities in a fast-paced and dynamic environment. Proactive, reliable, and solution-oriented working style. Strong interpersonal skills and ability to work collaboratively across different teams. Ability to work independently and take ownership of assigned tasks. Experience within consultancy, professional services, hospitality, marketing, or project-based environments is an advantage.

Manage calendars, meetings, appointments, and internal schedules. Coordinate meetings, calls, travel arrangements, and general logistics when required. Prepare, organize, and maintain documents, presentations, trackers, reports, and records. Support consultants and management with day-to-day administrative and operational requirements. Assist with project coordination, follow-ups, deadlines, and internal task tracking. Liaise with clients, suppliers, partners, and external stakeholders in a professional manner. Support client-facing coordination, including scheduling, documentation, follow-ups, and meeting preparation. Handle correspondence, emails, phone calls, and general office communication. Maintain organized digital and physical filing systems. Support data entry, reporting, and internal documentation. Follow up on pending approvals, documents, meetings, quotations, and operational requirements. Coordinate with different departments to ensure tasks are progressing as planned. Support office organization, supplies, and general day-to-day operational needs. Assist in preparing meeting notes, agendas, and follow-up actions where required. Maintain confidentiality when handling sensitive company, client, and project information.