HR & Admin Supervisor

HR & Administration Supervisor Location: Saudi Arabia/ Dammam Industry: Equipment Rental / Oil & Gas Services / Heavy Equipment / Industrial Services Employment Type: Full-time Job Summary We are seeking an experienced and hands-on HR & Administration Supervisor to manage the day-to-day HR, government relations and administrative activities of our growing operations in Saudi Arabia. The successful candidate should have strong practical experience in Saudi HR operations, recruitment, employee mobilization, payroll, government portals and regulatory compliance, preferably within the equipment rental, oil & gas services, construction, logistics or heavy equipment sectors. Key Responsibilities HR Operations & Employee Relations • Manage the complete employee lifecycle including recruitment, onboarding, employment contracts, probation, transfers, leave, attendance, disciplinary matters and separation. • Maintain accurate employee records and ensure HR documentation complies with Saudi Labor Law and company policies. • Coordinate performance appraisals, salary reviews, promotions and employee development processes. • Manage employee grievances and day-to-day HR matters in coordination with management. • Coordinate medical insurance, employee benefits and End of Service Benefits (EOSB). • Prepare regular HR reports covering headcount, vacancies, Saudization, turnover, leave, overtime and other key HR metrics. Recruitment & Manpower Mobilization • Manage local and overseas recruitment for managerial, technical and operational positions including sales personnel, engineers, mechanics, technicians, operators, drivers and yard personnel. • Develop and maintain relationships with reliable recruitment agencies in KSA and overseas markets. • Coordinate visas, mobilization, onboarding and deployment of overseas employees. • Work with department heads to develop manpower plans based on business growth and operational requirements. Saudi Government Relations & Compliance • Maintain strong working knowledge of Saudi Labor Law, Saudization/Nitaqat and employment regulations. • Manage HR-related government platforms including Qiwa, GOSI, Muqeem/Absher and Mudad/WPS. • Ensure timely processing and renewal of Iqamas, work permits, visas, employment contracts and other employee documentation. • Monitor Saudization requirements and advise management on compliance and workforce planning. • Maintain company registrations and licenses including Commercial Registration, Chamber of Commerce, Balady and other relevant government documentation. Payroll & Compensation • Manage and verify monthly payroll in coordination with Finance. • Ensure compliance with the Wage Protection System (WPS) and applicable Saudi regulations. • Verify overtime, allowances, deductions, leave settlements, final settlements and EOSB calculations. • Maintain accurate attendance and payroll supporting records. Aramco / Oil & Gas Administration • Coordinate employee documentation, site access, gate passes and other administrative requirements for Aramco and major oil & gas customers. • Manage or support relevant contractor/vendor portals and employee clearance requirements. • Coordinate documentation required for customer audits, prequalification and workforce mobilization. • Support management in collecting and maintaining HR and workforce data required for IKTVA and other localization requirements. Accommodation & General Administration • Manage company-provided employee accommodation and labor camps. • Ensure accommodation meets applicable safety, municipal and customer requirements. • Coordinate leases, utilities, maintenance and landlord relationships. • Coordinate employee transportation and mobilization between company facilities, rental yards and customer/project sites. • Support management with general administrative requirements necessary for smooth business operations. Import & Regulatory Coordination • Coordinate with Procurement, Logistics and external clearing agents where required for SABER/SASO, FASAH/ZATCA and customs-related documentation. • Ensure company administrative documents required for equipment and spare-parts imports are maintained and provided on time. Candidate Requirements • Minimum 5 years of HR & Administration experience in Saudi Arabia, preferably within equipment rental, oil & gas services, construction, logistics, industrial services or heavy equipment. • Strong practical knowledge of Saudi Labor Law and Saudization/Nitaqat requirements. • Hands-on experience with Qiwa, GOSI, Muqeem/Absher and Mudad/WPS. • Experience managing recruitment and mobilization of both local and overseas employees. • Experience with Aramco or other major oil & gas/industrial customers will be a strong advantage. • Strong organizational skills with the ability to manage multiple operational priorities. • Good interpersonal skills and the ability to work effectively with employees at all levels, from field personnel to senior management. • Fluent Arabic required and working knowledge of English language is essential. • Strong computer skills, particularly Microsoft Excel and HR/ERP systems. Show more Show less

Minimum 5 years of HR & Administration experience in Saudi Arabia, preferably within equipment rental, oil & gas services, construction, logistics, industrial services or heavy equipment. Strong practical knowledge of Saudi Labor Law and Saudization/Nitaqat requirements. Hands-on experience with Qiwa, GOSI, Muqeem/Absher and Mudad/WPS. Experience managing recruitment and mobilization of both local and overseas employees. Experience with Aramco or other major oil & gas/industrial customers will be a strong advantage. Fluent Arabic required and working knowledge of English language is essential. Strong computer skills, particularly Microsoft Excel and HR/ERP systems.

HR Operations & Employee Relations: Manage the complete employee lifecycle including recruitment, onboarding, employment contracts, probation, transfers, leave, attendance, disciplinary matters and separation. Maintain accurate employee records and ensure HR documentation complies with Saudi Labor Law and company policies. Coordinate performance appraisals, salary reviews, promotions and employee development processes. Manage employee grievances and day-to-day HR matters in coordination with management. Coordinate medical insurance, employee benefits and End of Service Benefits (EOSB). Prepare regular HR reports covering headcount, vacancies, Saudization, turnover, leave, overtime and other key HR metrics. Recruitment & Manpower Mobilization: Manage local and overseas recruitment for managerial, technical and operational positions including sales personnel, engineers, mechanics, technicians, operators, drivers and yard personnel. Develop and maintain relationships with reliable recruitment agencies in KSA and overseas markets. Coordinate visas, mobilization, onboarding and deployment of overseas employees. Work with department heads to develop manpower plans based on business growth and operational requirements. Saudi Government Relations & Compliance: Maintain strong working knowledge of Saudi Labor Law, Saudization/Nitaqat and employment regulations. Manage HR-related government platforms including Qiwa, GOSI, Muqeem/Absher and Mudad/WPS. Ensure timely processing and renewal of Iqamas, work permits, visas, employment contracts and other employee documentation. Monitor Saudization requirements and advise management on compliance and workforce planning. Maintain company registrations and licenses including Commercial Registration, Chamber of Commerce, Balady and other relevant government documentation. Payroll & Compensation: Manage and verify monthly payroll in coordination with Finance. Ensure compliance with the Wage Protection System (WPS) and applicable Saudi regulations. Verify overtime, allowances, deductions, leave settlements, final settlements and EOSB calculations. Maintain accurate attendance and payroll supporting records. Aramco / Oil & Gas Administration: Coordinate employee documentation, site access, gate passes and other administrative requirements for Aramco and major oil & gas customers. Manage or support relevant contractor/vendor portals and employee clearance requirements. Coordinate documentation required for customer audits, prequalification and workforce mobilization. Support management in collecting and maintaining HR and workforce data required for IKTVA and other localization requirements. Accommodation & General Administration: Manage company-provided employee accommodation and labor camps. Ensure accommodation meets applicable safety, municipal and customer requirements. Coordinate leases, utilities, maintenance and landlord relationships. Coordinate employee transportation and mobilization between company facilities, rental yards and customer/project sites. Support management with general administrative requirements necessary for smooth business operations. Import & Regulatory Coordination: Coordinate with Procurement, Logistics and external clearing agents where required for SABER/SASO, FASAH/ZATCA and customs-related documentation. Ensure company administrative documents required for equipment and spare-parts imports are maintained and provided on time.