Procurement Manager

ROLE: We are seeking an experienced Procurement Manager to lead our procurement team and oversee procurement across our turnkey design-and-build projects, covering construction, fit-out, MEP, finishes, equipment, and specialist packages. The successful candidate will combine strong team leadership, practical construction knowledge, and commercial judgment to manage procurement from planning and sourcing through evaluation, contract award, delivery, and closeout—within approved budgets and project timelines. KEY RESPONSIBILITIES: Team Leadership and Procurement Management - Lead, manage, and support the procurement team, setting clear responsibilities, priorities, and deadlines while monitoring performance and developing capabilities. - Oversee procurement across multiple projects, verify the team’s documents and recommendations, and ensure timely resolution of outstanding matters. Procurement Strategy and Planning - Develop procurement strategies and schedules aligned with project scope, budgets, construction programmes, and quality requirements, identifying long-lead items early. - Define procurement packages with the QS, design, technical, and site teams to avoid scope gaps and duplication, and identify alternative sources and value-engineering opportunities without compromising design intent or quality. Sourcing and Supplier Management - Source and prequalify suppliers, manufacturers, and subcontractors based on technical capability, experience, capacity, quality, and delivery reliability. - Issue complete enquiries using coordinated drawings, specifications, BOQs, and scope requirements; negotiate prices, payment terms, delivery schedules, warranties, and contractual conditions. - Maintain a reliable supplier network and monitor performance throughout each engagement. Technical and Commercial Evaluation - Review and verify comparison sheets before presentation to management or the client, confirming the accuracy of prices, quantities, scope, specifications, exclusions, delivery periods, and commercial terms. - Ensure quotations are compared on a consistent basis, addressing discrepancies, scope gaps, qualifications, and hidden costs. - Coordinate technical assessments with relevant specialists and recommend suppliers and subcontractors based on verified technical compliance, quality, delivery capability, and overall commercial value. Internal Coordination and Approvals - Ensure effective and close coordination with the company’s QS, technical, site, design, Accounts, and other relevant departments to align procurement with project requirements and timelines. - Confirm procurement reflects the latest approved drawings and specifications, and coordinate samples, mock-ups, technical submittals, and approvals before manufacture or supply. - Track design changes and client selections, communicate cost and programme implications, and obtain approvals through agreed procedures. Contracts, Cost Control, Variations, and Payments - Review purchase orders and supplier or subcontractor agreements against approved scope, prices, programmes, payment milestones, warranties, and obligations. - Monitor procurement commitments against approved budgets with the QS team, flag potential overruns, and ensure commitments remain within delegated authority. - Review variation claims and progress payment applications with the QS, technical, and site teams, verifying entitlement, scope, quantities, rates, supporting records, and actual progress. - Check advance-payment recovery, retention, previous payments, and approved variations before recommending payment for certification and approval; coordinate payment forecasts and invoice discrepancies with Accounts. Delivery, Quality, and Closeout - Monitor manufacturing, inspections, logistics, and deliveries, including international shipping and customs where required, and coordinate site access, storage, and installation needs. - Resolve delays, shortages, damage, and non-compliant materials, working with technical and site teams on issues affecting installation, commissioning, and handover. - Secure warranties, guarantees, operation and maintenance manuals, spare parts, and other closeout documents, and support final account reconciliation with QS and Accounts. Reporting and Continuous Improvement - Maintain accurate procurement records and trackers, and report progress, budget exposure, savings, outstanding approvals, and key risks to management. - Escalate issues early with practical recommendations and improve procurement procedures, documentation, supplier performance, and team accountability. QUALIFICATIONS AND EXPERIENCE: - Bachelor’s degree in Engineering, Quantity Surveying, Procurement, Supply Chain Management, or a related discipline. - Proven procurement experience in turnkey design-and-build, construction, and fit-out projects, including leadership of a procurement team. - Strong knowledge of civil, architectural, finishing, MEP, and specialist packages, with the ability to review drawings, BOQs, specifications, quotation comparisons, and contracts. - Demonstrated knowledge of variation assessment and progress payment application review. - Strong procurement planning, cost control, negotiation, analytical, communication, and organizational skills, with an understanding of construction sequencing. - Ability to manage multiple projects and competing priorities with accuracy and accountability. - Proficiency in Microsoft Excel and procurement. - UAE construction market knowledge and an established supplier and subcontractor network are preferred. - Experience with luxury residential and high-end villa projects is an advantage. 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Lead, manage, and support the procurement team, setting clear responsibilities, priorities, and deadlines while monitoring performance and developing capabilities. Oversee procurement across multiple projects, verify the team’s documents and recommendations, and ensure timely resolution of outstanding matters. Develop procurement strategies and schedules aligned with project scope, budgets, construction programmes, and quality requirements, identifying long-lead items early. Define procurement packages with the QS, design, technical, and site teams to avoid scope gaps and duplication, and identify alternative sources and value-engineering opportunities without compromising design intent or quality. Source and prequalify suppliers, manufacturers, and subcontractors based on technical capability, experience, capacity, quality, and delivery reliability. Issue complete enquiries using coordinated drawings, specifications, BOQs, and scope requirements; negotiate prices, payment terms, delivery schedules, warranties, and contractual conditions. Maintain a reliable supplier network and monitor performance throughout each engagement. Review and verify comparison sheets before presentation to management or the client, confirming the accuracy of prices, quantities, scope, specifications, exclusions, delivery periods, and commercial terms. Ensure quotations are compared on a consistent basis, addressing discrepancies, scope gaps, qualifications, and hidden costs. Coordinate technical assessments with relevant specialists and recommend suppliers and subcontractors based on verified technical compliance, quality, delivery capability, and overall commercial value. Ensure effective and close coordination with the company’s QS, technical, site, design, Accounts, and other relevant departments to align procurement with project requirements and timelines. Confirm procurement reflects the latest approved drawings and specifications, and coordinate samples, mock-ups, technical submittals, and approvals before manufacture or supply. Track design changes and client selections, communicate cost and programme implications, and obtain approvals through agreed procedures. Review purchase orders and supplier or subcontractor agreements against approved scope, prices, programmes, payment milestones, warranties, and obligations. Monitor procurement commitments against approved budgets with the QS team, flag potential overruns, and ensure commitments remain within delegated authority. Review variation claims and progress payment applications with the QS, technical, and site teams, verifying entitlement, scope, quantities, rates, supporting records, and actual progress. Check advance-payment recovery, retention, previous payments, and approved variations before recommending payment for certification and approval; coordinate payment forecasts and invoice discrepancies with Accounts. Monitor manufacturing, inspections, logistics, and deliveries, including international shipping and customs where required, and coordinate site access, storage, and installation needs. Resolve delays, shortages, damage, and non-compliant materials, working with technical and site teams on issues affecting installation, commissioning, and handover. Secure warranties, guarantees, operation and maintenance manuals, spare parts, and other closeout documents, and support final account reconciliation with QS and Accounts. Maintain accurate procurement records and trackers, and report progress, budget exposure, savings, outstanding approvals, and key risks to management. Escalate issues early with practical recommendations and improve procurement procedures, documentation, supplier performance, and team accountability.