Procurement Specialist

JOB OVERVIEW The Procurement Specialist establishes and runs the sourcing process for all Gargash Prime operating entities, covering the full cycle from requirement definition through sourcing, negotiation and award to purchase order, together with category and vendor management. The role serves every business unit centrally and carries no delegated spend authority of its own. Its authority derives from the Group Procurement Policy and Delegation of Authority. Contract drafting and legal review remain with Group Legal. KEY DUTIES & RESPONSIBILITIES Sourcing & Tendering • Run the end-to-end sourcing process across all entities, from approved requisition through to purchase order issue. • Prepare requests for quotation and tender documentation, manage bidders, and conduct commercial and technical evaluation with the requesting business. • Apply the quotation thresholds set in the Delegation of Authority, and escalate any request to bypass competitive sourcing rather than accommodating it. • Negotiate price, payment terms, delivery and service levels, and evidence the saving achieved against the first-quote baseline. Category Management • Segment group spend into categories, and consolidate demand across entities to standardize specifications and eliminate duplicate suppliers. • Develop sourcing strategies by category, prioritizing launch spend: vehicle fleet, fit-out and civil works, IT, facilities and professional services. • Maintain the group contract register, monitor renewal dates, and initiate re-tender or renegotiation in good time. Vendor Management • Own supplier onboarding, including due diligence, verification of trade license and registration documents, and completeness of the vendor file. • Maintain the vendor master file. Submit all bank detail additions and amendments to Finance for independent verification and approval, never processing them unilaterally. • Monitor supplier performance against service levels, manage delivery and quality disputes, and record issues to inform future awards. Governance and Reporting • Apply the Group Procurement Policy consistently across all entities and report non-compliant or pre-committed spend to the CFO. • Ensure every purchase order is supported by an approved requisition and quotations, and that no order is raised retrospectively to cover committed spend. • Refer all contracts and non-standard terms to Group Legal before signature, and keep auditable procurement records. • Produce a monthly report covering spend by category and entity, savings delivered, active tenders, contract expiries and policy exceptions. POSITION REQUIREMENTS Educational Qualifications • ▪ Bachelor's degree in Supply Chain Management, Business Administration, Engineering, Finance or a related discipline. • CIPS certification, or progress towards it, is an advantage. Work Experience • Minimum four years of hands-on procurement experience, including ownership of complete sourcing events from RFQ through to award. • UAE market experience essential, with an established understanding of the local supplier base. • Experience across more than one category. Exposure to fleet, fit-out, facilities or IT is preferred. • Experience establishing procurement process where none previously existed is a distinct advantage. Technical Competencies • Sound command of sourcing methodology, bid evaluation, commercial negotiation and spend analysis. • Working understanding of commercial contract terms sufficient to flag issues for Legal, without giving legal advice. • Advanced Excel and experience with a procurement or ERP purchasing module. Skills & Personal Attributes • Holds process discipline under pressure from senior stakeholders across multiple businesses, and escalates rather than concedes when policy is challenged. • Strong negotiation and relationship management skills, with strong written and verbal English. Arabic is an advantage. • Meticulous in documentation, with no tolerance for undisclosed supplier relationships or benefits. • Uphold company values and utilize sound judgment in decision making. • Any other duties as required by management based on the needs of the business. Show more Show less

Educational Qualifications: Bachelor's degree in Supply Chain Management, Business Administration, Engineering, Finance or a related discipline. CIPS certification, or progress towards it, is an advantage. Work Experience: Minimum four years of hands-on procurement experience, including ownership of complete sourcing events from RFQ through to award. UAE market experience essential, with an established understanding of the local supplier base. Experience across more than one category. Exposure to fleet, fit-out, facilities or IT is preferred. Experience establishing procurement process where none previously existed is a distinct advantage. Technical Competencies: Advanced Excel and experience with a procurement or ERP purchasing module.

Sourcing & Tendering: Run the end-to-end sourcing process across all entities, from approved requisition through to purchase order issue. Prepare requests for quotation and tender documentation, manage bidders, and conduct commercial and technical evaluation with the requesting business. Apply the quotation thresholds set in the Delegation of Authority, and escalate any request to bypass competitive sourcing rather than accommodating it. Negotiate price, payment terms, delivery and service levels, and evidence the saving achieved against the first-quote baseline. Category Management: Segment group spend into categories, and consolidate demand across entities to standardize specifications and eliminate duplicate suppliers. Develop sourcing strategies by category, prioritizing launch spend: vehicle fleet, fit-out and civil works, IT, facilities and professional services. Maintain the group contract register, monitor renewal dates, and initiate re-tender or renegotiation in good time. Vendor Management: Own supplier onboarding, including due diligence, verification of trade license and registration documents, and completeness of the vendor file. Maintain the vendor master file. Submit all bank detail additions and amendments to Finance for independent verification and approval, never processing them unilaterally. Monitor supplier performance against service levels, manage delivery and quality disputes, and record issues to inform future awards. Governance and Reporting: Apply the Group Procurement Policy consistently across all entities and report non-compliant or pre-committed spend to the CFO. Ensure every purchase order is supported by an approved requisition and quotations, and that no order is raised retrospectively to cover committed spend. Refer all contracts and non-standard terms to Group Legal before signature, and keep auditable procurement records. Produce a monthly report covering spend by category and entity, savings delivered, active tenders, contract expiries and policy exceptions.